Executive / Personal Assistant to CEO - 13096

Position: Executive / Personal Assistant (Hybrid or Remote)

Location: Morgan Hill, CA (Hybrid Preferred) / Remote

Type: Full-Time or Hybrid (Flexible for the right candidate)

About The Role

A dynamic executive balancing corporate leadership, a startup venture, and a busy family life is seeking an exceptionally resourceful and tech-savvy Executive / Personal Assistant. This role is ideal for someone who excels at blending traditional executive support with modern tools—including AI-powered platforms for productivity.

Candidates located near Morgan Hill, California are strongly encouraged to apply, as a hybrid arrangement is preferred. However, fully remote candidates with outstanding qualifications and AI tool experience will also be considered.

Key Responsibilities

• Provide high-level administrative support across business and personal priorities
• Manage and optimize the executive’s calendar, using AI tools to suggest scheduling efficiencies
• Handle professional and personal travel booking and itinerary management
• Use AI platforms (e.g., Notion AI, Otter, Reclaim, Grammarly, or similar) for note-taking, drafting emails, research, and calendar automation
• Organize digital files and implement systems for task tracking and productivity
• Coordinate household and family logistics (scheduling, errands, vendor communication)
• Run in-person errands and support tasks locally (if hybrid)
• Support startup initiatives with light research, follow-up, and task execution
• Maintain confidentiality and manage competing priorities with discretion
  
  

Ideal Candidate Profile

• 5+ years as an Executive or Personal Assistant supporting senior-level leadership
• Hands-on experience with AI productivity tools and a proactive mindset in leveraging tech to enhance efficiency
• Excellent written and verbal communication skills
• Highly organized, proactive, and detail-oriented
• Comfortable blending personal and professional support fluidly
• Ability to handle sensitive and confidential matters discreetly
• Based in or near Morgan Hill, CA (strongly preferred), or remote with PST time zone overlap
  
  

Preferred (But Not Required)

• Prior experience in both corporate and startup environments
• Demonstrated resourcefulness and problem-solving skills
• Willingness to complete personality or productivity assessments
  
  

Work Schedule & Format

• Full-Time (40 hours/week)
• Hybrid preferred: part-time in-person + remote, or fully remote with strong AI proficiency
• Must have consistent availability during PST hours
  
  

What’s Offered

• Long-term role with growth potential
• Competitive compensation based on experience and working arrangement
• Opportunity to work closely with a high-performing executive using cutting-edge tools