Chief Executive Assistant - Remote

Chief Executive Assistant (Fully Remote)

Transition to 1099 Independent Contractor - Effective January 1, 2025

We're thrilled to offer an exciting opportunity for a Chief Executive Assistant in a fully remote role. This position is perfect for someone who thrives in a dynamic, high-performance environment while providing support to esteemed clients.

This role requires unmatched dedication and perseverance, as each day presents new challenges that demand a commitment to excellence. You will be serving clients at the highest levels, requiring you to go above and beyond while embodying our core values.

Starting January 1, 2025, this role will transition to an independent contractor (1099) position, providing even greater flexibility. Below are the key details and requirements for this role.

Role Specifics

Position: Chief Executive Assistant

Location: Fully remote (U.S.-based time zones: EST, CST, MST, PST; all states except New York)

Hours: Must be available to work from 9:00 AM to 5:00 PM in U.S. time zones

Transition: This position will become a 1099 Independent Contractor role as of January 1, 2025

Responsibilities

Proactive Client Support: Anticipate client needs and provide proactive solutions, including managing scheduling conflicts, project management, event planning, and daily operations.

Relationship Building: Foster professional relationships with clients based on trust and reliability, demonstrated through strong communication and presentation skills.

Email Management: Efficiently manage and prioritize client email communications.

Scheduling: Coordinate meetings with internal and external clients, ensuring availability across time zones.

Executive-Level Support: Assist with executive tasks such as booking travel, submitting expense reports, and supporting fundraising efforts and lead generation.

Requirements

Experience: At least 1 year of administrative experience, with a strong understanding of calendar management, travel planning, and startup/venture capital support.

Tools: Proficiency in platforms such as Slack, Google Drive, Microsoft Excel, Salesforce, Canva, CRM platforms, and QuickBooks.

Education: A high school diploma is required; an Associate's degree or higher is preferred for internal promotion opportunities.

Skills: Strong attention to detail, excellent organizational and communication skills, and the ability to work independently in a fast-paced environment.

Technology: Must have a fully functioning mobile phone and computer (not a Chromebook or tablet) for client platforms.

Compensation

Current Role (W-2 Position): $22/hour pre-tax for all plan levels (15 hours/month up to 160 hours/month). You can choose between part-time or full-time! Client plans are split at 55/45, with 55% going to the assistant.

Internal Growth Opportunities: We offer internal managerial positions that are W-2 roles, allowing you to work directly with clients. These positions will be posted as they become available.

Transition to 1099: Effective January 1, 2025, this role will transition to an independent contractor (1099) position, featuring competitive rates and flexible hours. Client plans will be split at 60/40, with 60% going to the assistant.

Overseas Applicants

We welcome candidates stationed overseas, including Japan, as long as they can commit to U.S.-based business hours (9:00 AM - 5:00 PM). Please note that Japan-based hours are rare, and the one-hour response time for Chief Executive Assistants still applies during U.S.-based business hours.

About Us

We empower individuals with meaningful opportunities to serve as trusted Chief Executive Assistants, working from anywhere. Our clients include top companies, venture capital firms, executives, and freelancers, providing high-level assistance beyond typical virtual assistant services.

We adhere to our four core values: Over-communication, extreme attention to detail, thinking outside the box, and being a team player. Join us in supporting our clients so they can focus on what truly matters—growth and people—by providing them with world-class support.

Note: This is a W-2 role that will transition to a 1099 Independent Contractor position on January 1, 2025.

Working in this elite position is not for the faint-hearted! It demands a level of dedication and perseverance that is unmatched. Each day presents new challenges that require not only a commitment to excellence but also a strong work ethic that goes beyond the ordinary.

Success in this role is driven by intensive effort, continuous learning, and a relentless pursuit of perfection. This is an environment where mediocrity has no place, and only the most resilient thrive. The reward for such dedication is the satisfaction of supporting clients at the pinnacle of their endeavors, knowing your contribution is integral to their success.

This role requires focus, dedication, and a commitment to excellence.

Cheers to the future!

Employment Type: Full-Time