Executive Assistant

We're seeking a proactive and detail-oriented Executive Assistant to join a highly skilled startup team. The ideal candidate will have hands-on experience in a dynamic, fast-paced startup or similar environment. You will play a crucial role in ensuring the smooth operation of day-to-day activities and providing support to our team members. This role initially reports to the CEO, will support the executive leadership team, and is an excellent opportunity to gain exposure and grow within Business Operations.

Location:

This is a full-time, predominantly remote position based in the Portland, Oregon metropolitan area, with periodic in-person work events. Up to 10%-20% flexible travel to major conferences and events may be required. Drug Hunter is an Equal Opportunity Employer Vets / Minorities / Women / Disabled.

Who We Are:

Drug Hunter (drughunter.com) is a rapidly growing, global leader in information services for biopharma R&D scientists trying to discover the medicines of the future. We help the R&D scientists discovering new medicines make informed decisions by providing them with powerful scientific insights that they don't have time to find.

Key Responsibilities:

Executive Support

• Proactively anticipate needs and manage schedule, travel, and communications
• Maintain files, records, and standard operating procedures
• Prepare reports, correspondence, and presentations

Operations Coordination

• Act as a point-of-contact for institutional knowledge, guiding, educating, and helping colleagues learn best practices, including for internal software tools
• Collaborate with various departments to ensure smooth workflow and process optimization
• Assist in managing special projects, ensuring timely delivery and quality

Administrative Duties & Events Coordination

• Coordinate meetings such as interviews, team meetings, and webinars
• Handle office management tasks such as ordering supplies
• Coordinate interviews, team meetings, webinars, onboarding & offboarding
• Coordinate domestic & international events, including sales site visits, conference travel, symposia, and internal and external events

Success Factors:

• Bachelor's degree or higher
• 3+ years of experience in a fast-paced environment
• Strong interpersonal & communication skills
• Excellent attention to detail and organizational abilities

Pay and Perks:

Drug Hunter believes its people make it exceptional. Because of this, we're prepared to offer a competitive salary, equity-based compensation, and a wide range of benefits that include healthcare, dental, vision, life insurance, FSA/HSA, critical illness coverage, a 401k and 401k match, and a flexible work schedule. We have a high-growth, team-based company culture that is engaged, and a flexible vacation policy. Drug Hunter is a remote-first company with team members based all over the US.

Sound exciting? Apply today and join us!

Application Instructions:

To request an interview, complete this application using the link provided, and send an e-mail to [email protected] with your full name and title of the role included in the subject line. In the message of the body, please summarize in three bullet points why you believe you are the best person for this role, and offer times in US PST during which you are available for an initial interview call. Applicants that miss this step will not be considered.