Executive Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support senior-level executives and investment banking professionals. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide high-level administrative support to executives, operating independently with minimal direction
• Manage complex calendars, scheduling meetings and resolving conflicts
• Coordinate domestic and international travel arrangements, including detailed itineraries
• Prepare and submit expense reports accurately and in compliance with company policies
• Manage a high volume of emails, prioritizing and responding in a timely, professional manner
• Handle incoming calls, triage inquiries, and ensure appropriate follow-up
• Partner with administrative team members to ensure seamless coverage and collaboration
• Maintain confidentiality and professionalism in all interactions
  

Core Must-Haves (Non-Negotiable)

• More than 6 years of experience providing executive-level administrative support
• Executive-level calendar management (high-volume scheduling, conflict resolution)
• Travel coordination (domestic + international, detailed itineraries)
• Expense reporting (accurate, timely, policy-compliant)
• MS Office proficiency (especially Outlook + Word)
• High school diploma or GED equivalent

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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