Executive Assistant

Company Overview

Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. Milestone is focused on building an employee-first, performance-based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprise clients that are growing ahead of the market. The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow. Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential.

Our seasoned professionals deliver services based on Milestone’s best practices and service delivery framework. By leveraging our vast knowledge base to execute initiatives, we deliver both short-term and long-term value to our clients and apply continuous service improvement to deliver transformational benefits to IT. With Intelligent Automation, Milestone helps businesses further accelerate their IT transformation. The result is a sharper focus on business objectives and a dramatic improvement in employee productivity. Through our key technology partnerships and our people-first approach, Milestone continues to deliver industry-leading innovation to our clients. With more than 3,000 employees serving over 200 companies worldwide, we are following our mission of revolutionizing the way IT is deployed.

Job Overview

The Executive Assistant will be a highly resourceful team player, comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The position requires the ability to exercise sound judgement in a variety of situations and the ability to maintain a realistic balance among multiple priorities. You will collaborate with your colleagues and executive team to provide exceptional administrative support, manage projects and events, and optimize the executives’ working time.

How You Will Make An Impact

• Provide strategic calendar management, prioritizing meetings across various time zones, and resolving scheduling conflicts.
• Coordinate logistics for all meetings, special events such as off-sites, All Hands, team building, presential and virtual meetings, including reserving rooms, catering, etc. as required.
• Manage complex domestic and international travel arrangements and itineraries ensuring a seamless end-to-end experience including monitoring and managing travel delays or changes to itinerary.
• Ensure expense reports are submitted timely and accurately on Workday.
• Flexible travelling for company events as required and provide support as needed.
• Provide backup support for another Executive Assistant as needed.
• Work in Fremont office at least 2-3 days per week.
  
  

What You Will Need To Succeed

• Polished professional with relevant experience supporting a fast paced C-level or VP for at least 5+ years.
• Technology industry experience required.
• Adaptability and the capacity to shift courses rapidly and adapt to new processes.
• Expert knowledge of MS Office Suites, including Word, Excel, Outlook, PowerPoint, SharePoint, and Teams.
• Ability to work independently with an in-depth understanding of functions and procedures of the company.
• Organize, balance, prioritize and perform administrative support responsibilities, anticipating calendar events and cycles. Establish and work within timelines for projects and activities as required.
• Phenomenal teammate with a positive attitude.
  
  

Compensation

Estimated Pay Range: $90,000 - $110,000 USD

Exact compensation and offers of employment are dependent on circumstances of each case and will be determined based on job-related knowledge, skills, experience, licenses or certifications, and location.

Our Commitment to Diversity & Inclusion

At Milestone we strive to create a workplace that reflects the communities we serve and work with, where we all feel empowered to bring our full, authentic selves to work. We know creating a diverse and inclusive culture that champions equity and belonging is not only the right thing to do for our employees but is also critical to our continued success.

Milestone Technologies provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. Milestone also makes reasonable accommodations for disabled applicants and employees. 

We welcome the unique background, culture, experiences, knowledge, innovation, self-expression and perspectives you can bring to our global community. Our recruitment team is looking forward to meeting you.