Executive Assistant

OpenDor Media (ODM) is seeking a highly organized and proactive Executive Assistant to work with our Executive Vice President (EVP) and the VP of Development. The right person will be able to anticipate needs, think critically and solve problems with a high level of professionalism and confidentiality. This role is about staying two steps ahead, ensuring the EVP and the VP of Development are always prepared and informed.

This full-time, remote position requires flexibility in working hours, as ODM operates globally and the EVP's schedule extends beyond traditional hours.

The Executive Assistant reports to the EVP.

What You’ll Do:

Fundraising & Donor Relations

• Draft and manage the EVP's personal donor, partner, and stakeholder communications, including email correspondence.
• Assist the EVP in scheduling donor meetings and drafting correspondence related to grant submissions, reports, and donor updates.
• Conduct research on donors and new fundraising leads.
• Maintain and update donor and partner information in the CRM system (Salesforce).
• Anticipate and execute the Vice President of Development’s and the EVP’s priorities as they relate to tracking of donor giving and timely follow-ups that strengthen relationships and stewardship.
• Event coordination support.
• Prepare a weekly update for the fundraising team, summarizing programmatic events across divisions.
  
  

Event & Travel Coordination

• Assist the Vice President of Development in the compilation of target donor lists and drafting meeting requests.
• Ensure materials are organized and available to the EVP before donor meetings and follow up on action items post-trip.
• Assist in logistics for donor-related events.
• Assist in speech writing for events
  
  

Administrative & Executive Support

• With precision, manage the EVP’s calendar to schedule meetings/Zoom calls. Daily check-in with the EVP to review the schedule and follow up from prior calendared events, meetings, or calls.
• Create daily morning emails with top to dos, housekeeping, meeting reminders, and important information to relay.
• Liaise with internal staff to gather necessary materials, track deliverables, and ensure timely completion of tasks.
• Work with the podcast teams to schedule recordings, liaise with podcast guests, and schedule script review for the EVP.
• Ensure that CRM systems (Salesforce and Wrike) are updated in real time.
• Maintain records for monthly expense reporting.
  
  

Requirements:

What You Have:

• 2–5 years of experience in administrative support.
• Strong written communication skills, including experience drafting professional emails or donor/stakeholder correspondence.
• Experience conducting prospect research on donors and new leads.
• CRM/database management experience (Salesforce preferred), with the ability to track and maintain donor information.
• Manage multiple tasks and ensure timely follow-up.
• High attention to detail, especially when preparing the EVP’s calendar.
• Strong organizational and time management skills, with the ability to manage schedules and coordinate with internal teams.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant tools.
• Previous experience supporting a senior executive or high-profile professional.
• Experience in a nonprofit, development, or fundraising environment (a plus but not required)
• Familiarity with Jewish community organizations, philanthropy, or Israel-related causes (a plus but not required).
• Willingness to work across time zones.
  
  

Who You Are:

• Proactive and resourceful in taking initiative and anticipating needs.
• Strong interpersonal skills.
• Discretion and confidentiality in handling sensitive donor information.
• Detail-oriented and adaptable to a fast-paced environment with shifting priorities.
  
  

Who We Are::

OpenDor Media is transforming how young people connect with Israel and Judaism. As the world’s leading Jewish educational media organization, we reach millions globally with innovative, engaging, and nuanced content that builds understanding, confidence, and empathy. Across our divisions, we empower young people by meeting them where they are—online, in the classroom, and through partnerships with educators and influencers.

We believe in championing complexity, relevance, and authenticity. By embracing multiple perspectives, we challenge assumptions, foster trust, and inspire lifelong engagement with Israel, Judaism and Jewish identity. Our content and programs are designed to ignite curiosity and broaden worldviews for young people navigating a landscape shaped by misinformation and prejudice.

If you share our passion for making a global impact, join us in shaping the next generation’s connection to Israel, Judaism, and Jewish learning. Together, we are inspiring a more positive Jewish future.

From our leadership team to new and veteran team members, we all strive to embody our core values:

Fueled by creativity: We think and act creatively in everything we do with the agility and flexibility to apply creativity, whatever role we play.

Inspired by excellence: We are driven to excel at whatever we do. Our teams are always ready to go the extra mile to get the very best results.

Powered by positivity: We bring positivity to work every day, for a fun, creative and inviting work environment that brings out the best in everyone.

Driven by self-improvement: Like our content, no issue is taboo and we are open to constructive ways to improve and develop into the best professionals we can be.

Empowered by collaboration: We thrive on sharing knowledge, teamwork, being a “mensch”, and leveraging each and everyone’s talents to achieve a sum that is greater than the parts.

Some benefits and perks of working at OpenDor Media:

• International exposure
• High level of autonomy
• Competitive salaries
• Paid days off for Jewish and national holidays as well as competitive vacation policy
• Healthcare policy
• Great company culture and colleagues
  
  

Salary:

Our target salary range for this position when based in New York is $65,000 - $75,000 annually. The final salary for this role will be determined based on careful consideration of a variety of factors, such as the candidate's exact location, experience in similar roles, and expertise related to the qualifications.