Executive Assistant
State of Oklahoma
Part time
Other
United States
Hiring from: United States
Basic Purpose
The Oklahoma Office of Educational Quality and Accountability (OEQA) seeks a proactive and meticulous Executive Assistant to support our dynamic team. The ideal candidate will manage a broad array of administrative tasks to support our programs and stakeholders.
Key Responsibilities
The Oklahoma Office of Educational Quality and Accountability (OEQA) seeks a proactive and meticulous Executive Assistant to support our dynamic team. The ideal candidate will manage a broad array of administrative tasks to support our programs and stakeholders.
Key Responsibilities
- Serve as the first point of contact for the office, managing communications including emails, phone calls, and in-person inquiries.
- Assist with the preparation and organization of documents and presentations using Microsoft Office Suite.
- Support Executive Leadership and staff with the coordination of projects, meetings, and correspondence.
- Maintain and manage program databases and handle related data reporting and inquiries.
- Coordinate logistics for various internal and external events, including meetings, conferences, workshops and Commission meetings.
- Manage office supplies, travel arrangements, and expense reporting.
- Oversee document management, ensuring proper organization of files on shared drives and physical archives.
- Manage and post to social media accounts.
- Other duties, as assigned.
- Excellent organizational and communication skills.
- Proficient in Microsoft Office Suite, including basic Excel skills.
- Ability to handle multiple tasks simultaneously with high attention to detail.
- Experience in administrative support or a similar role preferred.
- Strong knowledge of technological tools, including use of generative AI tools such as ChatGPT
- Experience with social media tools is preferred.
- Remote work with flexible scheduling.
- Required monthly in-person attendance at approximately 2 meetings per month in Oklahoma City.
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