Executive Assistant/Coordinator

About Nen Creative

Nen Creative partners with tech startups to launch bold ideas into the world, creating the brands, products, and stories that fuel their growth.

Since 2022, we've partnered with some of the world’s top founders and institutions — including Amazon, Pear VC, Andreessen Horowitz, Mercor, Context Inc, Netic, Listen Labs, Tech Week, the University of Pittsburgh, Somethings, Mantis VC, Spur, Flora, and more.

We’re growing fast and looking for great people to join us.

About The Opportunity

We’re building the motion studio we always dreamed of — fast-moving, innovative, and trusted by the best in the world. Our work spans founder documentaries, testimonials, and brand content, and we’re scaling quickly.

We’re now looking for an Executive Assistant/Coordinator to support Nen Creative’s Managing Partners. This role is a mix of executive support, sales coordination, and high-level project tracking. You’ll be central to how we manage leads, keep projects moving, and make sure nothing falls through the cracks.

If you’re highly organized, strong in communication, and comfortable with clients, this role offers a clear growth path into project management or creative producing as we expand.

What You’ll Do

Sales & Client Support

• Manage inbound leads, schedule and prepare sales calls, join calls, and handle recaps/follow-ups
• Draft proposals and invoices, and support high-level project scoping
• Keep the sales pipeline organized and moving forward
  
  

Project Coordination/Management

• Track projects at a global level from signed contract through project completion
• Coordinate and optimize internal staffing and timelines alongside our Director of Production
• Ensure clear handoff from sales to production so projects stay on track
  
  

Executive Support

• Manage calendars, inboxes, and priorities for the Managing Partners
• Keep communications and tasks organized across multiple projects and clients
• Anticipate needs and proactively remove bottlenecks
  
  

Financial & Administrative Support

• Assist with invoice preparation, expense tracking, and reimbursements
• Help maintain accurate records across billing, contracts, and client accounts
• Support general admin tasks that keep operations running smoothly
  
  

What We’re Looking For

• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills (comfortable in client-facing contexts)
• Strong sense of ownership and responsibility — able to take initiative and follow through
• At least 2 years of experience in executive assistant, project management, or operations roles
• Experience in a fast-paced, client-facing environment (agency, production, or startup a plus)
• Comfortable managing multiple priorities across different stakeholders
  
  

Bonus Points

• Background in video production, creative producing, or agency account management
• Experience coordinating or producing shoots, or supporting video projects
• Familiarity with production workflows (scheduling, budgeting, staffing)
• Interest in growing into a Producer or Project Manager role
  
  

Why Join Us

• Be part of a small, fast-growing creative studio trusted by world-class startups and investors
• Collaborate with tech founders to help launch innovative products, brands, and stories into the world
• Work directly with the partners, gaining exposure to both the creative and business side of a studio
• Clear growth path: start as Executive Assistant and grow into PM or Producer as we scale
• Remote-friendly, flexible, and entrepreneurial environment
• Healthcare coverage and paid time off