Executive Assistant

KenyaMOJA.com
Full time
Other
United States
Hiring from: United States
Job Description/Requirements

Key Responsibilities

Executive & Administrative Support

  • Manage and respond to email across multiple entities
  • Draft correspondence, including professional emails, thank-you notes, and internal

updates

  • Handle confidential tasks such as basic banking, payroll data entry, or protected

document access

  • Organize and manage business documents using DocuSign and ShareFile
  • Coordinate with team members using designated communication tools

Client Support & Meeting Preparation

  • Manage scheduling requests and client appointments for the CEO
  • Pull client reports and investment statements using Orion (core portfolio software)
  • Conduct background research on clients and meeting participants
  • Prepare summaries and briefing documents before meetings

Calendar & Time Management

  • Maintain and update personal and business calendars
  • Block off time for deep work, travel, and meetings
  • Track long-term commitments such as board meetings and industry events
  • Send reminders and ensure the CEO is prepared for all engagements

Personal Organization

  • Track personal deadlines (e.g., insurance renewals, DMV registrations)
  • Maintain the founder’s calendar
  • Order gifts and handle online errands as needed

Requirements

Required Qualifications

  • Bachelor’s degree
  • 3+ years of prior experience as an Executive Assistant
  • Excellent verbal and written communication skills
  • Neutral, American-sounding English accent and professional fluency
  • Ability to work discreetly and handle confidential information with care
  • Alignment with Christian values and a joyful, professional demeanor
  • Strong interpersonal skills and responsiveness
  • Comfortable working in a remote, fast-paced environment

Required Tools

  • ShareFile,Outlook,DocuSign,Microsoft Teams,Basic Excel (101 level; more advanced not required)

Preferred Tools (Industry-Specific)

  • Orion (investment management/reporting software)
  • Redtail (financial advisory CRM)

Equipment Requirements

  • Personal laptop or desktop
  • Stable internet connection (minimum 100 Mbps)
  • Quality headphones and microphone
  • Smartphone for communication and coordination
  • Willingness to upgrade internet or devices if necessary

Benefits & Perks

  • Competitive salary (based on experience and qualifications)
  • Performance bonuses and incentives
  • Paid time off and paid holidays
  • Health insurance
  • Remote work flexibility
  • Career advancement opportunities
  • Ongoing training

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Lithosquare
Full time
About the company The transition to a sustainable future requires discovering new mineral resources to power clean technologies and renewable energy solutions. From lithium for electric vehicle batteries, to copper for wind turbines, and rare earth elements for electronics -...
Other
Canada
Hiring from: Canada
Your Next Chapter: Educators, It’s Time to Lead, Inspire & Earn on Your Own Terms Leverage Your Lifetime of Lessons – and Write the Next Act of Your Career Story You’ve spent decades shaping minds, leading teams, and inspiring futures....
Other
Canada
Hiring from: Canada
Job Title: Remote Bookkeeper Location: Fully Remote - Must reside in GA, FL, TN or MT About Us StartCHURCH is dedicated to supporting pastors and ministry leaders with a vision for making a difference in their communities by establishing new...
Other
United States
Hiring from: United States