Accounts Payable Specialist

About Us

At Prenuvo, we are on a mission to flip the paradigm from reactive "sick-care" to proactive health care. Our award-winning whole body scan is fast (under 1 hour), safe (MRI has no ionizing radiation), and non-invasive (no contrast). Our unique integrated stack of optimized hardware, software, and increasingly AI, coupled with the patient-centric experience across our domestic and global clinics, have allowed us to lead the change against "we caught it too late again".

We are looking for a proactive Accounts Payable Specialist – Procure-to-Pay (P2P) to support our high-growth finance operations. This high-volume role is ideal for someone who thrives in fast-paced environments, demonstrates strong follow-through, and is passionate about operational accuracy. You'll play a key role in managing day-to-day invoice intake and vendor communication, while supporting our Ramp P2P system and NetSuite ERP integration.

The ideal candidate has a solid foundation in accounts payable, understands the accounting implications of AP transactions, and knows how to ask the right questions when information is missing—looping in appropriate stakeholders with clarity and ownership.

Help reshape the world through proactive healthcare while working with cutting-edge technology and high performing teams with deep expertise - join us to make a difference in people's lives!

What You'll Do

Invoice Processing & Transactional Support

• Review, validate, and enter a high volume of invoices into Ramp with accuracy and attention to detail.
• Match invoices to purchase requests and documentation while following standardized procedures.
• Identify missing or inconsistent information and proactively escalate or clarify with the right internal contacts in a timely manner.
• Flag exceptions (e.g., duplicate invoices, incorrect vendors, GL miscodes) before submission to payment workflows.
  
  

Vendor Communication & Onboarding

• Manage incoming vendor inquiries and provide clear updates on payment status and issue resolution.
• Conduct outreach to vendors for onboarding documents (W-9s, EFT details, corrections).
• Maintain a clean vendor master list and ensure all records are accurate and current.
  
  

Cross-Functional Coordination

• Collaborate with teams across the organization (e.g., Operations, Facilities, Medical) to:
• Follow up on delayed approvals
• Obtain missing documentation or receipts
• Clarify purchase details
• Serve as a connector between finance and business units—bringing clarity and ownership to each AP request.
  

System Support – Ramp & NetSuite

• Monitor invoice flows between Ramp and NetSuite; troubleshoot sync issues and escalate to solutions providers where needed.
• Tag transactions accurately using GL accounts, department codes, and other metadata in the system.
• Help improve documentation and visibility in P2P workflows for internal users.
  
  

Month-End & Compliance Support

• Assist with month-end close tasks such as reconciliations and accrued liabilities preparation.
• Provide audit support through proper documentation handling and invoice archiving.
• Follow internal controls and contribute to a well-organized, policy-compliant AP function.
  
  

In this role, success means:

• Invoices are processed promptly and accurately—with minimal rework and no untracked delays.
• Vendors are confident and informed, with inquiries resolved quickly and professionally.
• Stakeholders trust you to follow through, communicate clearly, and escalate when needed.
• You demonstrate accountability, attention to detail, and the ability to work independently.
• You show continuous improvement by identifying inefficiencies and helping optimize workflows and system usage.
  
  

What You'll Bring

• Education: Diploma or certificate in Accounting, Finance, or Business Administration.
• Experience: 1–3 years of transactional accounts payable experience; high-volume invoice environments preferred.
• Knowledge of accounts payable lifecycle and basic accounting impacts (e.g., expense recognition, AP liabilities).
• Strong communication and critical thinking—you know how to spot gaps and ask the right questions to resolve issues.
• Proficiency in using ERP and P2P platforms (NetSuite, Ramp, or similar tools).
• Basic Excel/Google Sheets skills for reviewing, sorting, and validating data.
• Detail-oriented, well-organized, and comfortable with repetitive tasks and structured processes.
  
  

Nice to Have:

• Experience in a startup, healthcare, or multi-location, and multi-currency environment.
• Understanding of 3-way match, VAT, GST/HST, and vendor onboarding compliance.
  
  

Our Values

First: we are Pioneers

• Transforming healthcare requires divergent thinking, bias for action, disciplined experimentation, and consistent grit and determination to maintain momentum. This journey is as challenging as it is rewarding.
  
  

Second: we are Platform-Builders

• We're always building foundations that allow us to achieve tomorrow more than we did today. We never lose sight of what's ahead – in a mindset of ownership and duty to our mission.
  
  

Above all: we are Patients

• We could all be the next person who walks through our very doors, seeking clarity or peace of mind. We are proud of our impact on our patients' lives, and we won't stop till everyone can benefit from our work.
  
  

What We Offer

• An avenue to make a positive impact on people's lives and their health
• We believe in preventative healthcare for everyone, including our team - Prenuvo provides free, whole-body scans to each team member
• Growth opportunities are at the heart of our people journey, we're doing big things with bright minds - there is no single path to success, it can be shaped along the way
• Building strong relationships is at the core of everything we do - our team gets together each week to connect, share, and socialize
• Recognizing time away to restore is vital to our wellbeing - we have a flexible vacation policy and we will encourage you to use it
• We offer a comprehensive benefits package including health, dental, vision, including Mental Health coverage, to support you and your family
• The base salary for this role ranges from $57,000-$63,000 CAD, depending upon experience
  
  

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

As part of the hiring process, successful candidates will undergo a background check in compliance to applicable federal, provincial, and state rules.

Please be advised that official communication from our recruitment team will only come from our authorized domain [prenuvo.com]. If you are contacted by a recruiter, please ensure their email address ends with @prenuvo.com. We do not use third-party recruitment services or any other email domains for hiring purposes. If you receive communication that you believe to be fraudulent, please report it immediately to [email protected].