Human Resources Assistant

Our Organization

The National Diabetes Trust is Canada’s largest charitable clothing and small household good collection service. With more than 5,000 donations bins and an active home pick-up service in communities across Canada (excluding Quebec), we collect unwanted gently used clothing and household items, using them to raise much-needed funds for Diabetes Canada.

Each year, the program diverts more than 100 million pounds of clothing and household items from landfill sites across Canada. As an employee on the National Diabetes Trust team, you are part of our national coverage in 2,500 communities, with 23 operations and 100 trucks. Join a team that is making a difference raising money for life altering charitable programs, all while helping the environment.

What We Offer

• Work remotely.
• Challenging work with opportunities for career advancement.
• Employee & Family Assistance Program for all employees.
• Registered Pension Plan (100% Employer-paid) once eligibility criteria are met.
• Corporate discounts through Perkopolis, Value Village and GoodLife Fitness.
• Hours of Work*
  
  

This role will be required to work Wednesdays and Thursdays each week. At times, this role work may work up to a maximum of 29 hours per week.

Disclosure

This is a current opportunity that is actively being recruited for. All applications are reviewed by a member of our Human Resources team. We do not use AI in the screening process.

Hourly Rate of Pay: $20.00 - $23.00

About The Human Resources Assistant Role

Reporting to the Manager, Human Resources, the Human Resources Assistant will be responsible for supporting the day-to-day operations of the Human Resources Department. The Human Resources Assistant will be responsible for processing all payroll transactions and accurately inputting, updating, and maintaining employee information in the HRIS and all HR systems.

Highlights Of The Role Include

• Process high volume of HRIS & Payroll related transactions. This includes new hires, terminations, transfers, promotions, leaves, personal information updates, pay & title changes, mass changes, etc.
• Serve as a first point of contact for the Managers and the Payroll team on any inquiries pertaining to the processing of HRIS transactions.
• Follow up with the hiring managers on any missing information and paperwork as needed.
• Reset employee passwords in the HRIS and HR systems when requested.
• Maintain and update employee profiles in the HRIS and all internal and external HR systems.
• Maintain and update employee benefits. This includes enrollment, updates and terminations.
• Provide benefits card to the new employees.
• Prepare any letters of employment.
• File documents into the appropriate employee files.
• Ensure that all data is entered into the HRIS and HR systems with high accuracy.
• Add and update information in any HR and Payroll trackers.
• Run reports from the HRIS and HR system as needed.
• Support other HR projects or initiatives as assigned.
  
  

About You

The selected candidate for this role will meet the following minimum requirements:

• Proven experience or coursework in Human Resources or College Diploma in Human Resources.
• Experience using HRIS Dayforce is an asset.
• Proficiency in the Microsoft Office Suite is necessary, including Word, Excel, and Outlook.
• Exceptional attention to detail and committed to a high degree of accuracy, with a keen sense of urgency.
• Excellent communication skills, both written and verbal, to effectively interact with employees at all levels.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• A proactive attitude towards problem-solving and a willingness to learn new HR practices.
• Work effectively in a team environment and independently.
• Embrace continuous improvement by proposing new and/or better ways of doing things.
  
  

Diversity, Equity and Inclusion Statement

At National Diabetes Trust, we are guided by our values of Accountability, Teamwork, Integrity, and Respect. We believe in the importance of Diversity, Equity and Inclusion (DEI).

We are committed to bringing people together in a respectful, inclusive and supportive environment, no matter their age, gender, identity, race, ethnicity, religion, income, sexual orientation, or where they live. In July of 2020, we signed the BlackNorth Initiative CEO pledge and will hold ourselves accountable in meeting those commitments.

How To Apply

• Must be legally eligible to work in Canada and, where applicable, must have a valid work permit or study permit that allows the candidate to fulfill the requirements of the role.
• NDT welcomes applications from all qualified candidates, including people of all genders, Indigenous peoples, persons with disabilities, and members of visible minorities. We value a diverse workforce that reflects the communities we serve.
• We are committed to accommodating people with disabilities as part of our hiring process. If you have specific requirements, please advise us during the recruitment process.
• We thank all interested applicants; however, only those selected for an interview will be contacted.