Executive / Personal Assistant to CEO - 13096

Somewhere
Part time
Human Resources
United States
Hiring from: United States
Position: Executive / Personal Assistant (Hybrid or Remote)

Location: Morgan Hill, CA (Hybrid Preferred) / Remote

Type: Full-Time or Hybrid (Flexible for the right candidate)

About The Role

A dynamic executive balancing corporate leadership, a startup venture, and a busy family life is seeking an exceptionally resourceful and tech-savvy Executive / Personal Assistant. This role is ideal for someone who excels at blending traditional executive support with modern tools—including AI-powered platforms for productivity.

Candidates located near Morgan Hill, California are strongly encouraged to apply, as a hybrid arrangement is preferred. However, fully remote candidates with outstanding qualifications and AI tool experience will also be considered.

Key Responsibilities

  • Provide high-level administrative support across business and personal priorities
  • Manage and optimize the executive’s calendar, using AI tools to suggest scheduling efficiencies
  • Handle professional and personal travel booking and itinerary management
  • Use AI platforms (e.g., Notion AI, Otter, Reclaim, Grammarly, or similar) for note-taking, drafting emails, research, and calendar automation
  • Organize digital files and implement systems for task tracking and productivity
  • Coordinate household and family logistics (scheduling, errands, vendor communication)
  • Run in-person errands and support tasks locally (if hybrid)
  • Support startup initiatives with light research, follow-up, and task execution
  • Maintain confidentiality and manage competing priorities with discretion

Ideal Candidate Profile

  • 5+ years as an Executive or Personal Assistant supporting senior-level leadership
  • Hands-on experience with AI productivity tools and a proactive mindset in leveraging tech to enhance efficiency
  • Excellent written and verbal communication skills
  • Highly organized, proactive, and detail-oriented
  • Comfortable blending personal and professional support fluidly
  • Ability to handle sensitive and confidential matters discreetly
  • Based in or near Morgan Hill, CA (strongly preferred), or remote with PST time zone overlap

Preferred (But Not Required)

  • Prior experience in both corporate and startup environments
  • Demonstrated resourcefulness and problem-solving skills
  • Willingness to complete personality or productivity assessments

Work Schedule & Format

  • Full-Time (40 hours/week)
  • Hybrid preferred: part-time in-person + remote, or fully remote with strong AI proficiency
  • Must have consistent availability during PST hours

What’s Offered

  • Long-term role with growth potential
  • Competitive compensation based on experience and working arrangement
  • Opportunity to work closely with a high-performing executive using cutting-edge tools

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Actionstep is a pioneer in the development and sale of software-as-a-service (SaaS) products, specializing in the delivery of Legal Practice Management software. We are a fast growing, dynamic business with a global customer base of more than 40,000 and a...
Human Resources
Canada
Hiring from: Canada
Synectics Inc.
Contract
Duties Improve disease understanding relevant to drug development: incidence, prevalence, risk factors, natural history course, treatment patterns, comorbidities, co-medications, outcome measures, phenotypes, biomarkers, unmet needs, and their variations across domains such as demographics and geographies. Support clinical trial design, in...
Human Resources
United States
Hiring from: United States
Job Title: RN Clinical Auditor – Claims and Coding Review (Outpatient Focus) Location: Remote Industry: National Managed Care Organization Employment Type: Contract to Permanent Pay : $40.00 per hour Position Overview A leading healthcare organization specializing in government-sponsored health plans...
Human Resources
United States
Hiring from: United States