AP Manager (Remote Role)

OLAPLEX, a category-defining leader in prestige hair care, continuously seeks talented individuals to join in our mission to transform foundational hair health and deliver great hair days today, tomorrow, and for years to come.

As the original bond builder, we are dedicated to fostering a culture that celebrates the bonds within our teams. OLAPLEX elevates individuals from all backgrounds with the belief that together we can unlock the full potential of science to extend the health, life, and beauty of hair for all.

About the Role:

The Manager, Accounts Payable will oversee all aspects of the company's Accounts Payable function, which includes supporting internal departments and external vendors to maintain a high-level of customer satisfaction; partnering with various departments on various business projects, supervise and develop team members, and serving as the administrator for the company's travel and entertainment program. The position requires excellent communication skills, a strong work ethic and the ability to work both independently with minimal direction and as part of a team. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple competing priorities.

• Manage the accounts payable team including contractors, including hiring, training, development, coaching and performance evaluations. Direct their time accordingly to meet month-end close deadlines, while ensuring timely and accurate financials
• Manage all AP direct and indirect activity
• Ensure efficient and timely processing of vendor payments, and resolution of vendor-related questions in a timely and professional manner
• Maintain strong relationships with vendors, resolve disputes and setting payment expectations.
• Oversee both our AP inbox and Chrome River to ensure invoices and questions are reviewed and processed timely by the AP team members & contractors
• Review and upload batch invoices to NetSuite and Bill.com ensuring any corrections are fixed timely.
• Provide reporting to the accounting team to support month end accruals
• Manage T&E system (Expensify) to ensure timely submitting and processing of expense reports, compliance with T&E policy, and timely updates of employee information and GL coding
• Serve as a resource to the company on T&E policies, including training and education
• Prepare and/or review journal entries to support month-end close
• Prepare and/or review month end account reconciliations to assist with month-end close
• Vendor statement review - direct AP team in reviewing statement from vendors against open payables to aid in accruals and resolve disputes
• Monitor and analyze the current accounts payable process and recommend improvements to increase efficiency and accuracy
• Manage the annual 1099 process
• Oversee the vendor creation process
• Prepare various AP reports to assist the business in decision making processes related to aged payables and cash flow projections
• Identify and implement systems, tools and process changes to streamline the work of the accounting function, reduce time to close and provide better insights to the accounting team
• Support AP team by helping assess and prioritize questions/workload, and escalate urgent unresolved matters to leadership
• Assist with the external audit process, providing necessary documentation when required to our audit partners
• Educate and support the AP team on the internal control processes and procedures related to our SOX requirements
• Be a reliable resource for other departments for items related to accounts payable
• Ensure AP team is following all accounting and tax standards
• Implement and maintain internal controls to meet public company audit standards
  
  

About You:

• 6+ years of progressive accounts payable experience is required
• Bachelor's degree in accounting or related experience
• 3+ years of experience leading AP teams, preferably in a corporate and remote environment is a plus
• Public company experience preferably in the consumer-packaged goods, retail or related industry with inventory
• Experience with internal controls and SOX requirements
• General knowledge of accounting principles and US GAAP
• Experience with ERP systems, extensive NetSuite experience preferred
• Extensive experience with Bill.com
• Experience with Expensify or other T&E systems
• Proficiency in Excel
• Detail oriented with the ability to meet deadlines with a high degree of accuracy while working independently to solve problems
• Ability to multi-task with great organizational skills in a fast paced, remote environment
• Strong interpersonal skills, written and oral communication skills
• Must demonstrate an ability to build strong cross-functional relationships within the organization
• Exceptional leadership skills
• Ability to deal with multiple currencies and various corresponding bank accounts
• Ability to work well within a team while also being a strong individual contributor
• Ability to travel to periodically to NYC for onsite team building meetings or key times of the year
  
  

We'd love to have you apply, even if you don't feel you meet every single requirement. What's most important to us is finding authentic and accountable people who feel connected to our mission and values, not just candidates who check off all the boxes. We are looking for someone who will bring all their expertise, learn, and grow with us.

Our Total Rewards:

The annual base pay for this position is $120,000 - $130,000 with eligibility for an annual bonus. The actual base pay will vary based on factors such as qualifications, years of relevant experience, skill level, functional expertise, certificates or other professional licenses held and geographic location.

• Competitive compensation
• Work/Life Balance: Flexible paid time off, 11 paid holidays, and flexible work schedules
• Wellness: Company Contribution to Medical, Dental, and Vision Insurance for Employees and their Families, Company Paid Employee Life Insurance, Optional additional Life Insurance, and Short and Long-Term Disability Coverage Options
• Parental Leave: Up to 18 weeks for birthing-parents and up to 10 weeks for non-birthing new parents
• Financial Well-being: Roth and 401k plans: 100% match up to the first 4% and is immediately vested
• Professional Development Reimbursement Program: Career development is as important to us as we know it is to you!
• Our culture has an "attitude of gratitude" and a shared passion for our brand. Join our Bond Builder DEI committee to play a role celebrating DEI at OLAPLEX
• Products: Twenty (20) free products per year, plus a friends and family discount
  
  

Our Commitment to Diversity, Equity, and Inclusion:

Our mission is to create a culture that celebrates our bonds by embracing, elevating, and empowering individuals from all backgrounds.

OLAPLEX is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance.