Label Billing & Payments Assistant – Broke Records

Create Music Group is an LA-based digital music company that provides artists and labels with distribution, rights management, and creative services. We monetize over 12 billion monthly music streams and have collected over $150 Million in previously unclaimed revenue for artists and labels. Clients include Future, JLo, City Girls, Marshmello, Don Diablo, Trippie Redd, Migos, Universal Music Group, and more.

Broke Records is a fast-moving, independent record label working with emerging and established artists who are shaping the sound of tomorrow. We’re passionate about building smart, artist-friendly systems behind the scenes—making sure creativity and business thrive together.

We’re currently seeking a Label Billing & Payment Assistant to join our small but mighty team and play a crucial role in keeping our financial operations sharp, clean, and on-point.

Job Summary

We’re looking for a highly organized, detail-loving Label Billing & Payments Assistant who’s comfortable juggling numbers, deadlines, and digital tools. You’ll be managing day-to-day financial activities, keeping our records accurate and up to date, and helping us stay on top of budgets across artist campaigns, marketing initiatives, and internal projects.

If you're someone who thrives in an entrepreneurial environment and wants your work to directly impact artists and creatives, this is your gig.

Responsibilities

• Create & Submit artist advances and contractor invoices
• Submit domestic and international wires to finance team
• Execute payments through PayPal, Wise, and other platforms
• Track progress and execution of all payments across platforms
• Coordinate monthly contractor payments across departments
• Collect & organize W9s, bank details, and other key docs
• Correspond with artists and artist management teams to answer billing related questions/resolve issues
• Maintain and reconcile accurate, up-to-date financial records
• Track all transactions and categorize expenses properly
• Monitor A/P and A/R to ensure smooth cash flow
• Coordinate with our parent company’s finance team
• Work with the team to forecast financial needs
• Track budgets on campaigns, releases, and projects
• Generate simple but effective reports on cash flow, actuals vs projections, and upcoming liabilities
• Manage the marketing expense entry process
• Ensure accurate coding and documentation of marketing costs
  
  

Qualifications

• Have 2+ years of bookkeeping, finance, or ops support experience
• Know your way around Tipalti or similar AP software, PayPal, and Wise (or can learn fast)
• Are obsessive about accuracy, detail, and deadlines
• Communicate clearly and professionally across teams
• Thrive working independently in a fast-paced, creative environment
• Bonus: You’ve worked with music companies or creative teams before
  
  

Pay Scale

$19.23 - $24.00/hr