Administrative Assistant

Job Description

L’adjointe administrative soutient l’équipe dans ses activités quotidiennes en télétravail, en assurant une coordination efficace des tâches administratives et une communication fluide en français et en anglais. Ce rôle implique notamment la gestion de la facturation, du calendrier d'inspection, et des documents administratifs.

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The Administrative Assistant supports the team in daily activities remotely, ensuring effective coordination of administrative tasks and smooth communication in both English and French. This role includes responsibility for client billing, managing the inspection calendar, and handling various administrative documents.

Responsibilities

• Organiser et maintenir les fichiers et dossiers numériques.
• Préparer, réviser et traduire des documents en français et en anglais.
• Traiter et distribuer les courriels et correspondances en fonction de la langue du destinataire.
• Offrir soutien administratif à la directrice régionale.
• Prendre en charge la facturation des clients, incluant le suivi et la vérification des paiements.
• Gestion des crédits / débits
• Gérer le calendrier d’inspection en assurant une coordination efficace avec l’équipe et les clients.
• Organiser les réunions et déplacements de l’équipe de direction.
• Préparer des comptes rendus de réunion et assurer le suivi des actions.
• Gérer les calendriers et agendas en tenant compte des priorités et urgences.
• Offrir du soutien aux inspecteurs au niveau administratif .
• Tenir à jour le registre des dossiers en attente / assistance à l’assignation
• Gestion des demandes d’inspections
• Coordonner la logistique pour les réunions d’équipe.
• Aider à la préparation de rapports et de présentations bilingues.
  
  

Conditions Et Environnement De Travail

• Poste à temps plein
• Télétravail : Ce poste est principalement en télétravail.
• Formation : Durant la période de formation, des déplacements au bureau seront requis.
• Gamme complète d’avantages sociaux
• Équipe dynamique et environnement de travail collaboratif.
  
  

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• Organize and maintain digital files and records.
• Prepare, review, and translate documents in both French and English.
• Manage and distribute emails and correspondence based on the recipient’s language.
• Provide administrative support to the Regional Director.
• Handle client billing, including payment tracking and verification.
• Manage credits and debits.
• Coordinate the inspection schedule, ensuring effective communication with the team and clients.
• Organize meetings and travel arrangements for the leadership team.
• Manage calendars and schedules while prioritizing tasks and urgent matters.
• Provide administrative support to inspectors.
• Maintain the registry of pending files and assist with assignment coordination.
• Manage inspection requests.
• Assist in preparing bilingual reports and presentations.
• Handle client billing, including payment tracking and verification.
  
  

Work Conditions And Environment

• Full-time position.
• Remote work: This position is primarily remote.
• Training: During the training period travel to the office will be required.
• Full range of benefits offered.
• Dynamic team and collaborative work environment.
  
  

Qualifications

• Diplôme en administration, bureautique, ou un domaine connexe.
• Bilinguisme obligatoire (français et anglais, oral et écrit).
• Excellentes capacités organisationnelles et de gestion du temps.
• Grande attention aux détails.
• Aptitude à bien collaborer au sein d’une équipe.
• Maîtrise des outils bureautiques (MS Office, etc.).
• Sens de la discrétion et capacité à gérer des informations confidentielles.
• Expérience de travail connexe requise.
  
  

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• Diploma in administration, office management, or a related field.
• Bilingualism is required (English and French, spoken and written).
• Strong organizational and time-management skills.
• Proficiency in office software (MS Office, etc.).
• Discretion and ability to handle confidential information.
• Relevant work experience required.
  
  

About Us

For over 50 years, Verisk has been the leading data analytics and technology partner to the global insurance industry by delivering value to our clients through expertise and scale. We empower communities and businesses to make better decisions on risk, faster.

At Verisk, you'll have the chance to use your voice and build a rewarding career that's as unique as you are, with work flexibility and the support, coaching, and training you need to succeed.

For the eighth consecutive year, Verisk is proudly recognized as a Great Place to Work for outstanding workplace culture in the US, fourth consecutive year in the UK, Spain, and India, and second consecutive year in Poland. We value learning, caring and results and make inclusivity and diversity a top priority. In addition to our Great Place to Work Certification, we’ve been recognized by The Wall Street Journal as one of the Best-Managed Companies and by Forbes as a World’s Best Employer and Best Employer for Women, testaments to the value we place on workplace culture.

We’re 7,000 people strong. We relentlessly and ethically pursue innovation. And we are looking for people like you to help us translate big data into big ideas. Join us and create an exceptional experience for yourself and a better tomorrow for future generations.

Verisk Businesses

Underwriting Solutions — provides underwriting and rating solutions for auto and property, general liability, and excess and surplus to assess and price risk with speed and precision

Claims Solutions — supports end-to-end claims handling with analytic and automation tools that streamline workflow, improve claims management, and support better customer experiences

Property Estimating Solutions — offers property estimation software and tools for professionals in estimating all phases of building and repair to make day-to-day workflows the most efficient

Extreme Event Solutions — provides risk modeling solutions to help individuals, businesses, and society become more resilient to extreme events.

Specialty Business Solutions — provides an integrated suite of software for full end-to-end management of insurance and reinsurance business, helping companies manage their businesses through efficiency, flexibility, and data governance

Marketing Solutions — delivers data and insights to improve the reach, timing,relevance, and compliance of every consumer engagement

Life Insurance Solutions – offers end-to-end, data insight-driven core capabilities for carriers, distribution, and direct customers across the entire policy lifecycle of life and annuities for both individual and group.

Verisk Maplecroft — provides intelligence on sustainability, resilience, and ESG, helping people, business, and societies become stronger

Verisk Analytics is an equal opportunity employer.

All members of the Verisk Analytics family of companies are equal opportunity employers. We consider all qualified applicants for employment without regard to race, religion, color, national origin, citizenship, sex, gender identity and/or expression, sexual orientation, veteran's status, age or disability. Verisk’s minimum hiring age is 18 except in countries with a higher age limit subject to applicable law.

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