Administrative Associate, Programs

Full Time, Remote, Colorado based

About the Chef Ann Foundation

Founded in 2009, the Chef Ann Foundation (CAF) believes that all children should have equal access to fresh, healthy, delicious food providing them the foundation to thrive and meet their true potential. We ensure that school food professionals have the resources, funding and support they need to provide cook-from-scratch meals that support the health of children and our planet. To date, we’ve reached over 14,100 schools and over 3.4 million children in all 50 states.

Job Description

The position resides on our Programs team and reports to the Executive Director of Programs. This position will provide support to the Programs team, including Healthy School Food Pathway, Grant & Online Programs, and Healthy Meals Incentives verticals, with a focus on administrative support for the Executive Director of Programs. We are looking for a detail-oriented person with experience working in an administrative support role. The Programs Associate is a key support staff member for CAF and is a great position for a highly organized, self-starter with excellent communication, schedule coordination, proofreading, note-taking, and writing skills.

Key Responsibilities:

• Provide support for the Executive Director of Programs, including general Programs team administration as directed.


• Provide support for Healthy School Food Pathway planning, Grant & Online Programs (Bulk Milk, Salad Bars to Schools), and Healthy Meals Incentives (Partnerships for Local Agriculture and Nutrition Transformation in Schools) work verticals.


• Schedule meetings, take meeting notes, and send email/action items for follow-up for the Programs team, including internal meetings as well as external program-specific meetings as assigned.


• Prepare PowerPoint and Google Slides presentations.


• Create and update spreadsheets in Microsoft Excel and Google Sheets.


• Create and update processes that support sustainable Programs team growth


• Create and update program files and maintain organization of program files on Google Drive.


• Coordinate logistics for Programs team travel and special events.


• Coordinate communication materials, promotional goods, office supplies, etc. as needed for Programs team and events.


• Support coordination of project deadlines and maintenance of internal project management tools.


• Support program-related research projects as assigned.


• Other administrative duties as assigned.

Position Requirements

• 1-2 years of experience in an administrative support role


• High school diploma, GED or equivalent directly related experinece


• Outstanding proofreading and editing skills


• Excellent organizational skills


• High level of Apple/Mac computer proficiency including but not limited to Google (G Suite), Salesforce, Microsoft Office Suite; experience with Canva, Moodle and/or GQueues preferred


• Ability to travel overnight for work up to 4 times per year


• Ability to work virtually

Essential Traits

• A passion for food systems and a strong interest in childhood health and wellness;


• Very strong ability to think ahead and to work independently as well as collaboratively;


• Strong interpersonal skills in order to work with different personalities and backgrounds;


• Excellent verbal and written communication skills with exceptional attention to details;


• Effective telephone and email customer service skills;


• Flexible mindset and innovative thinker;


• Adaptable to evolving priorities and challenge;


• Willingness to engage in continuous learning and training.

Compensation

Compensation ranges between $42,573 - $48,000 per year and will be commensurate with the candidate’s previous experience and credentials. The Chef Ann Foundation is a great place to work and provides its staff with a competitive benefits package, including: health, pharmacy, dental, vision, short-term disability, long-term disability, group life insurance, voluntary 403(b) retirement plan with up to a 5% match with vesting, a generous paid time off program, and professional development opportunities. We are a fully remote organization whose headquarters are located in Boulder, CO, with team members spread across the US. This position is remote and should be based within an hour of Boulder, Colorado.

At the Chef Ann Foundation, our work to ensure access to fresh, healthy school food for all is built on the idea of equity. We support and celebrate differences, and our team and community are stronger with every new voice. CAF is proud to be an equal opportunity workplace. CAF is committed to the incorporation of Diversity, Equity, Inclusion and Belonging (DEIB) throughout our organization, including increased efforts to hire, support, and engage BIPOC, LGBTQ+ and other historically marginalized groups.