Telecommut
Working with one of our top financial clients, this role calls for an Administrative Assistant. This position involves providing comprehensive administrative support to senior leaders within a fast-paced, team-oriented setting. The successful candidate will manage calendars, coordinate meetings, and assist with various administrative tasks to ensure smooth daily operations and high-level client service.
Pay rate (CAD): $17.60/hr-$22.38/hr
Responsibilities
- Manage and coordinate calendars for executives and support staff.
- Schedule and facilitate meetings, including booking facilities, preparing materials, and arranging equipment.
- Assist with organizing team events, town halls, and celebrations.
- Prepare reports, presentations, correspondence, and other documentation accurately and timely.
- Respond to internal and external inquiries, prioritizing and redirecting as needed.
- Support team communication and collaboration through Microsoft Office applications and Teams.
- Maintain organized, confidential files and records.
- Provide support during training and onboarding of new staff.
- Collaborate with Administrative Assistants and leadership to improve workflows.
- Assist with special projects and ad hoc administrative tasks.
- Strong verbal and written communication skills.
- Highly organized with excellent attention to detail.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Teams.
- Ability to work independently and manage multiple priorities effectively.
- Strong interpersonal and relationship-building skills.
- Multi-tasking and time-management capabilities.
- Proactive mindset with the ability to anticipate needs.
- Demonstrated initiative and ownership of tasks.
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