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Established in 1928, De Havilland Canada has a rich history marked by the development of some of the most iconic and versatile aircraft ever built. These aircraft have served a variety of roles—from bush flying to commercial aviation—and are celebrated for their rugged durability, operational versatility, and excellence in performance.
Over the decades, De Havilland Canada has evolved to meet the changing needs of the aviation industry. Today, we are more than just an aircraft manufacturer; we are a comprehensive aerospace company with capabilities that span design, production, maintenance, repair, and overhaul (MRO) services. Our operations are supported by a team of skilled engineers, technicians, and industry professionals who are dedicated to upholding the highest standards of craftsmanship and innovation.
The Administrative Assistant provides essential administrative support by managing daily tasks, streamlining communication, and ensuring seamless coordination of activities in collaboration with the Executive Administrator. This role involves working collaboratively with colleagues to maintain efficient operations and contribute to organizational success.
Start Date: Mid-August 2026
Type: Fixed Term, 18-month contract
Accountability
- Enter daily timecards into Sage 300 and Enterprise as directed.
- Handle incoming and outgoing correspondence, including emails, calls, and written communications, ensuring timely follow-up and action.
- Maintain confidentiality and exercise discretion when handling sensitive information.
- Act as a liaison between departments or external partners.
- Perform other administrative duties as assigned to ensure the effectiveness and efficiency of the office.
- High school diploma or equivalent required.
- Post-secondary education in office administration, business, or a related field is preferred.
- Required: must be able to travel between Toronto YYZ and Kitchener YKF locations (not near public transport).
- Demonstrated experience in scheduling, document preparation, and correspondence management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Keen attention to detail and high standards for accuracy.
- Ability to work independently while collaborating effectively with team members.
- Professional demeanor and positive attitude.
- Proactive approach to problem-solving with strong decision-making skills.
- High level of integrity and commitment to confidentiality.
- Adaptability to dynamic and fast-paced environments.
- Experience in supporting executives or senior leaders.
- Experience with ADP or similar payroll systems.
- Project implementation experience is an asset.
- Familiarity with project management tools or customer relationship management (CRM) systems.
- Previous experience in event planning or coordination.
De Havilland Canada is a Canadian-owned and operated aircraft manufacturer dedicated to providing rewarding opportunities in a diverse and welcoming workplace.
- Work with a team that makes a true difference in the world-making it possible for people to travel around the globe efficiently, comfortably and safely.
- We’ve manufactured over 5,600 aircraft including the most advanced turboprop in the air today. Our experience and expertise in constructing the highest performing aircraft in the industry is second to none.
- Our state-of-the-art manufacturing facilities are dynamic workplaces led by teams that support and encourage all employees.
- With a passionate team of innovators and a global network of support, De Havilland Canada proudly carries on it’s tradition as a leader in aerospace.
- Competitive wages
- Paid vacation
- Extended health benefits (medical, dental, vision, paramedical)
- Life insurance
- RRSP/DPSP Plan
- Employee and family assistance program
At De Havilland Canada, we aim to be inclusive and diverse and provide equal opportunity for employment. All qualified applicants, regardless of gender, age, race, religion, sexual orientation, and disability, are encouraged to apply. De Havilland will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your Talent Acquisition representative. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.
Any offer of employment is conditional on the completion of positive and satisfactory background checks, which may include, proof that you are legally entitled to work in Canada, professional references, verification of employment history, verification of educational background and criminal background checks.
