Telecommut
Working closely with the Stakeholder Engagement team, you'll coordinate meetings, workshops, webinars, and engagement sessions while supporting communications, maintaining stakeholder records, and ensuring events run smoothly from planning through execution.
Responsibilities
- Coordinate and support stakeholder engagement activities, meetings, workshops, webinars, and events.
- Manage calendars, meeting invitations, registrations, agendas, presentations, and meeting logistics.
- Coordinate virtual, hybrid, and in-person engagement sessions, including room bookings, catering, and technology requirements.
- Maintain stakeholder contact lists, attendance records, engagement reports, and tracking tools.
- Prepare, proofread, format, and distribute stakeholder communications and meeting materials.
- Take meeting notes, track action items, and assist with engagement reporting.
- Monitor shared inboxes and respond to stakeholder inquiries.
- Coordinate with internal teams, vendors, consultants, and service providers to support engagement activities.
- Assist with website updates and digital engagement platforms.
- Conduct basic research and provide administrative support for stakeholder engagement projects.
- Support multiple advisors simultaneously while managing competing priorities and deadlines.
- Post-secondary education in Communications, Public Relations, Business, Political Science, or a related field.
- 1–3 years of experience in stakeholder engagement, communications, administration, event coordination, customer service, or a similar coordination role.
- Demonstrated experience coordinating meetings, workshops, events, webinars, or stakeholder sessions.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong interpersonal skills and a collaborative approach.
- Proficiency with Microsoft Office, including Teams, Outlook, Word, Excel, PowerPoint, and SharePoint.
- Reliable, proactive, and able to work independently with minimal supervision.
- Experience using virtual meeting and webinar platforms.
- Previous experience in utilities, energy, government, or other regulated industries.
- Experience supporting stakeholder engagement or public consultation activities.
- Comfortable coordinating multiple events while adapting to changing priorities.
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About MatchBox
Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.
Equal Opportunities
MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.
Work Permits
Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.
Further Consideration
We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.
Find out more at www.matchboxhr.com
