Telecommut
Position Summary
Reporting to the Manager, Research Safety & Compliance, the Research Coordinator provides administrative, documentation, communication, and operational support to the Research Safety & Compliance department. The Coordinator assists with maintaining records, tracking training and follow-up requirements, preparing materials, arranging meetings and training activities, and supporting communication with researchers, laboratory staff, institutional departments, and safety personnel.
The role helps ensure that routine safety-related activities, records, and follow-up items are organized and completed in a timely manner. The Coordinator identifies gaps or outstanding items and escalates unresolved, complex, or higher-risk matters to the appropriate safety lead. Through this support, the Coordinator contributes to efficient and sustainable safety processes and enables technical safety staff to focus on risk assessment, inspections, incident response, regulatory interpretation, and direct support to research teams.
Summary Of Duties
Safety Program Administration
- Maintain departmental records and tracking systems for training, permits, inspections, corrective actions, equipment maintenance, and other Research Safety & Compliance activities.
- Monitor due dates and outstanding requirements, escalating unresolved or higher-risk matters to the appropriate safety lead.
- Schedule laboratory inspections, safety walkthroughs, equipment reviews, and follow-up visits; prepare related materials as required.
- Support researchers and staff with routine safety-related forms, information requests, and process questions. Direct any technical or regulatory questions to the appropriate safety staff.
- Arrange safety orientations, refresher training, information sessions, meetings, and related logistics.
- Prepare and distribute safety notices, agendas, minutes, action summaries, and other departmental communications.
- Assist with developing and maintaining standardized tools, templates, and workflows.
- Review departmental processes for completeness, consistency, and opportunities for improvement.
- Perform other related duties in support of the Research Safety & Compliance department.
Education and Experience
- Bachelor’s degree in biological sciences, health sciences, or a related discipline.
- Master of Science degree in a relevant science, health sciences or related discipline preferred.
- Minimum five years of relevant experience in a research laboratory, hospital, academic, health-care, safety, quality, or research administration environment.
- Equivalent combinations of education, laboratory experience, and safety-related training may be considered.
- Familiarity with laboratory environments, safe laboratory practices, hazard awareness, and basic safety requirements.
- Knowledge of WHMIS, occupational health and safety principles, biosafety, hazardous materials management, and institutional safety processes is an asset.
- Familiarity with PHAC requirements, Transportation of Dangerous Goods, chemical safety, radiation safety, laser safety, clinical research, or environmental health and safety programs is an asset.
- Experience maintaining records, trackers, training documentation, inspection records, or corrective-action follow-up systems.
- Strong organizational, time-management, written communication, and attention-to-detail skills.
- Ability to manage multiple priorities, work collaboratively with diverse stakeholders, and escalate matters appropriately.
- Proficient with Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams; experience with databases or document-management systems
