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At the heart of our mission is to provide non-partisan administrative and procedural services to all MPPs, along with operational support for the daily activities of the Legislative Assembly of Ontario. Our success is intricately tied to the strength and diversity of our staff, as we champion our core values: integrity, inclusiveness, collaboration, and excellence.
Looking for a rewarding career where you can share your expertise in a Procedural Services Assistant capacity? Seize this opportunity to embody our organizational values within our Procedural Services Branch. As a valued member of our team, reporting directly to the Clerk of a standing or select Committee you will collaborate closely with a dynamic group of Clerks and other Procedural Services Assistants.
This role is 100% on-site and an existing vacancy.
Click here for a detailed look at the position description.
What You’ll Do
You’ll act with integrity to:
- Demonstrate a high degree of professionalism in a non-partisan support role
- Exercise tact, diplomacy and good judgement in a fast-paced, politically sensitive environment when dealing with MPPs, staff of the Legislative Assembly, the general public, and other external clients
- Maintain e-filing systems in SharePoint and input/extract data via internal Microsoft Power Apps database.
- Monitor and organize multiple inboxes in Outlook, updating contact lists and calendars.
- Contact Committee witnesses and provide information regarding the public hearing process and practices for Committees.
- Produce and/or distribute Committee materials including notices of meetings, agendas, exhibits, reports, research and briefing materials.
- Prepare minutes of meetings and reporting formulae for reports to the House as well as assemble all relevant materials for the introduction and First Reading of Private Bills
- Coordinate transportation, meals and accommodation arrangements for Committee travel
- Provide back-up relief to the Reception/Information Clerk and respond to inquiries from the general public
You demonstrate excellence through your:
- Completion of a post-secondary education
- Keen interest in Ontario’s parliamentary system and governmental processes
- Strong computer skills with proven experience in office practices and procedures
- Experience as a strong administrator with well-developed organizational, time-management, and communication skills
- Ability to respond and adapt to a rapidly changing work pace
- Familiarity with budget processes and ability to maintain records for financial commitments and control of branch expenditures
- Flexibility as a team player and ability to foster positive working relationships with internal and external clients
- A dynamic, unique work environment
- A team of dedicated professionals
- A comprehensive benefit and pension package including a comprehensive short term sickness plan and personal days
- Support for your career through training and development
- Access to an employee and family assistance program
Join us in shaping the future of Ontario's Legislative Assembly. Your journey starts here!
The Legislative Assembly of Ontario is proud to be an equal opportunity employer who champions diversity and inclusion. We foster an environment where unique perspectives are valued, ensuring that everyone has the opportunity to make a meaningful impact. If you need accommodations during the application process, please don’t hesitate to reach out to us at [email protected] .
Only applications with both cover letter and resume attached will be considered for next stage of the competition.
While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.
