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This is a position specific recruitment for the Maryland Department of Natural Resources, Watershed and Climate Services. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. Future vacancies may also be filled via other recruitments. The resulting eligible list will be maintained for one year.
GRADE
14
LOCATION OF POSITION
508 Tayler Avenue, E-2 Annapolis, MD – Anne Arundel County
Main Purpose of Job
The overall purpose of this position is to provide financial data analysis, invoice processing, unit administrative services and tracking of operational programs managed within Watershed and Climate Service. State and Federal procurement regulations must be followed in the above listed duties by interpreting rules, regulations and procedures. By providing financial data analysis and tracking for these programs and assisting with other Unit activities, this position assists the Department of Natural Resources (DNR) in meeting its goals and objectives.
POSITION DUTIES
The Department of Natural Resources, (Watershed and Climate Services, Annapolis) is currently accepting applications for an Administrative Officer II to serve as an Accounts Payable / Administrative Specialist.
This position supports the Watershed and Climate Services unit by providing invoice processing and management utilizing state accounting software, spreadsheet software and established procurement methods, financial data analysis and fiscal tracking of funding programs, tracking and reconciliation of encumbrances, contract administrative management and unit personnel tracking. State and Federal procurement regulations must be followed in the above listed duties by interpreting rules, regulations and procedures. By providing financial data analysis and tracking for these programs and assisting with other Unit activities, this position assists the Department of Natural Resources (DNR) in meeting its goals and objectives.
Duties Include
- Review and submission of invoices
- Auditing, processing, and managing fiscal records/spreadsheets
- Communication and coordination with program/fiscal/human resource staff
- Initiating procurement for funding sources
- Unit tracking of personnel administrative needs
- Agreement tracking and oversight
- Reviewing awards and WCS agreement documents for budgetary accuracy
- Assisting in database management
- Ensuring that WCS is in full compliance with applicable State, Federal, and Agency grant regulations and policies.
Minimum Qualifications
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years of administrative staff or professional work.
Notes
- Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.
- Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
- Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
- Experience of governmental accounting standards, policies & procedures;
- Experience in the use of the Financial Management Information System (FMIS);
- Proficient in Microsoft Excel.
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
SELECTION PROCESS
Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your minimum qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.
EXAMINATION PROCESS
Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you provide all the experience and education related to this position completely and accurately.
Benefits
STATE OF MARYLAND BENEFITS
FURTHER INSTRUCTIONS
The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C-3 Annapolis, MD 21401. The Human Resources unit is not responsible for applications sent to any other address.
Faxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application.
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management at [email protected] ; ATTN: Recruitment and Examination Division. Please note, standard business hours for the help desk are 8:30 a.m. to 4:00 p.m. Inquiries made after hours will be reviewed the following business day.
If you need to make adjustments to a submitted application before the announcement deadline or if you have general inquiries regarding this recruitment, please contact Alexandra Gast at [email protected] .
Supplemental materials and/or edits to your application will not be accepted once the announcement deadline has passed. Candidates will only be able to submit an application once, so it is extremely important that you are following the application instructions.
Please provide ample time to complete the application template. If you are having technical difficulties submitting an application on the day of the deadline, it is strongly advised that you complete the JobAps physical application template and hand deliver to DNR - HRS at 580 Taylor Avenue, Annapolis, MD 21401 before 4:30 p.m. The Maryland Department of Natural Resources cannot guarantee that late submissions, as a result of technical difficulties, will be accepted.
TTY Users: call via Maryland Relay
Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.
