Telecommut
Introduction:
Prime Hires is seeking a skilled Administrative Assistant II to join our client in support of an existing vacancy.
Contract Period: 12 months
Pay Rate: $23.30 per hour
Location: Whitby, ON
Location Type: Onsite
Business Hours: Monday-Friday; 9:00 AM – 5:00 PM
Job Responsibilities:
- Provide a high level of administrative support ensuring quality service and professionalism at every customer interaction.
- Manage efficiently in a multi-tasked environment and ensure deadlines are met.
- Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.).
- Schedule and organize meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc.as required.
- Maintain proficiency with software applications/programs and/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.).
- Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area.
- Ensure the optimal level of customer service and professionalism is provided Provide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as required.
- Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate.
- Prioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities).
- Use software programs and other tools or equipment with ease and efficiency, and provide documents/ information that effectively support the needs of the team.
- Efficiently manage expectations/concerns through strong communication skills, both verbal and written.
- Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks.
- Degree /diploma required.
- 2-4 years of administrative experience.
- Customer service experience.
- Prioritize and flexible.
- Attention to detail.
- Strong Communication.
- Ability to foster sensitive information.
- Organizational skills and efficiency.
Background screening is required as part of the onboarding process. The type of screening required (criminal, credit, or other verifications) will vary based on the position and client requirements.
We use AI technology as part of our application review process to assist with screening and assessment. All applications are also reviewed by our recruitment team.
Prime Hires & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Prime Hires is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.
