Senior Administrative Assistant

Full time
United States
Hiring from: Anywhere

Title: Sr. Administrative Assistant

Location: Remote – United States

At Databricks, we are passionate about enabling data teams to solve the world’s toughest problems from making the next mode of transportation a reality to accelerating the development of medical breakthroughs. We do this by building and running the world’s best data and AI infrastructure platform so our customers can use deep data insights to improve their business. Founded by engineers and customer obsessed we leap at every opportunity to tackle technical challenges, from designing next-gen UI/UX for interfacing with data to scaling our services and infrastructure across millions of virtual machines. And we’re only getting started.

Are you ready to be part of a hyper-growth technology company? We are looking for an outstanding Senior Administrative Assistant (Sr. AA) to support two VP-level leaders within our Field Engineering team. If you are an experienced Sr. AA and interested in being part of an exciting and fast-paced team, we are looking for you.

The impact you will have:

  • Calendar management – organize all meetings including team meetings, offsite meetings, customer, and team member meetings across international time zones
  • Schedule logistics for meetings, conferences and special events (onsite & offsite)
  • Work with the Execs’ to ensure they are prepared for meetings, interviews, travel, and briefings
  • Organize and prioritize multiple work activities
  • Be a liaison for the VPs; relay and exchange information with others including: Senior leaders and other organizations
  • Set agendas, create meeting notes and action items from weekly staff meetings
  • Contribute to the Admin/Ops team by engaging with colleagues to support planning for meetings, off-sites, events, projects, and professional growth
  • Provide backup support for other executives

What we look for:

  • 4+ years of applicable administrative experience, in a global software organization
  • Experience partnering with senior management in a fast paced environment
  • Accomplish administrative activities, with a high degree of organization and process
  • Experience with the setting up and management of virtual meetings and tools e.g., Zoom, Google Hangouts, and conference calls
  • Robust experience with the entire Google Suite
  • Teamwork skills and an ability to offer suggestions and improvements to process and work very collaboratively with others


  • Comprehensive health coverage including medical, dental, and vision
  • 401(k) Plan
  • Equity awards
  • Flexible time off
  • Paid parental leave
  • Family Planning
  • Gym reimbursement
  • Annual personal development fund
  • Employee Assistance Program (EAP)

About Databricks

Databricks is the lakehouse company. More than 7,000 organizations worldwide including Comcast, Cond Nast, H&M and over 50% of the Fortune 500 rely on the Databricks Lakehouse Platform to unify their data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe. Founded by the original creators of Apache Spark , Delta Lake and MLflow, Databricks is on a mission to help data teams solve the world’s toughest problems. To learn more, follow Databricks on Twitter, LinkedIn and Facebook.

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