Human Resources Payroll Coordinator

Role Profile: 

Are you passionate about creating an exceptional employee experience? Do you enjoy being a trusted point of contact and helping others succeed? Are you highly organized and confident using modern HR and payroll tools? If so, we’d love to hear from you! 

We’re looking for a Human Resources & Payroll Coordinator to join our growing team and play a key role in supporting both our HR and Payroll functions. In this position, you’ll help ensure our people processes run smoothly—from maintaining accurate employee records to administering payroll with precision and care. 

Working closely with our Senior Human Resources Manager, you’ll support HR and Payroll compliance efforts across Canada and the UK, while fostering a positive and inclusive workplace culture. 

Scope of Role: 

Maintain and update digital employee records and internal HR databases with accuracy and confidentiality. 

Coordinate onboarding and offboarding activities, ensuring a smooth and welcoming experience for all employees. 

Track and manage employee leaves, including vacation, sick, and parental absences. 

Review, update, and communicate company policies and HR documentation. 

Ensure adherence to all legal and regulatory HR and payroll requirements. 

Administer payroll and benefits programs for our UK team and provide support for Canadian payroll operations. 

Prepare, reconcile, and present HR and payroll reports, such as turnover and departmental metrics. 

Provide timely and accurate leave, benefit, and pay information to support payroll processing. 

Assist with HR and payroll initiatives and special projects that enhance employee engagement and operational efficiency. 

Coordinate the performance management process, including appraisals and compensation updates. 

Draft employment letters and provide guidance on employee relations matters. 

Respond to HR inquiries and correspondence professionally, maintaining discretion and confidentiality. 

Stay current with HR best practices, employment legislation, and payroll trends. 

Serve as payroll backup during team absences or vacations. 

Help organize company-wide social events and team initiatives that foster connection and belonging. 

Support additional HR and administrative tasks as needed. 

Skills, Knowledge and Expertise:

Post-secondary degree or diploma in Human Resources or a related field. 

2–5 years of experience in an HR administrative or coordinator role. 

Experience with HRIS systems (Payworks experience is an asset). 

Strong computer skills, particularly with MS Office applications. 

Solid understanding of employment legislation and labor relations. 

Exceptional organizational skills and ability to manage multiple priorities. 

Excellent communication and interpersonal skills, with a focus on collaboration. 

A proactive problem-solver with strong attention to detail. 

Adaptable, eager to learn, and motivated by continuous improvement. 

Demonstrated commitment to providing outstanding internal service and fostering a supportive workplace.