Registrar

The Online Registrar’s Assistant is responsible for completion of the administrative duties within the academic/registrar’s department and ensuring academic integrity within the guidelines of institutional, accreditation, state, and federal policy and regulation. The Online Registrar’s Assistant works under the direct supervision of the Sr. Director of Online Education and works with the Academic team, Registrar, and other academic support staff to collaborate on completing necessary tasks.  

• Associate degree from an accredited academic institution, or at least 2 years of academic experience, and record-keeping experience.

• Highest levels of integrity and professionalism in appearance, demeanor, and attitude.

• Ability to prioritize, multitask, and maintain attention to detail. 

• Ability to work accurately and meet deadlines on-site and in a remote environment.

• Capable of accepting feedback, implementing change, and holding themselves and others accountable for excellence.

• Creativity and the ability to work independently.

• Strong written, oral, and interpersonal communication skills, and success in collaborating with diverse groups.

• Proficiency in Google Suites 

• A record of integrity ensuring compliance with accrediting standards and applicable federal, state, and local requirements.

• Bachelor’s degree from an accredited academic institution.

• Experience with CampusVue. 

• Knowledge of registrar processes in higher education.

• Strong analytical and decision-making skills with the ability to interpret data and trends.

• Excellent interpersonal, communication, and organizational skills.

• Commitment to diversity, equity, and inclusion in higher education.

• Be accessible to the online registrar and online leadership team via email, chat, meetings, and phone.

• Assist in coordinating both ground and virtual graduation ceremonies.

• Order, package, and mail diplomas, covers, and regalia for online graduates.

• Assist with the collection, completion, and upload of online staff files.

• Monitor daily reports for outstanding tasks and follow-ups.

• Audit student records to ensure complete documentation, uploading necessary files into ImageNow.

• Complete orders for prior proof of education, including purchasing money orders as part of that process.

• Conduct outreach and evaluate proof of education for students per POE Policy.

• Order transcripts for VA students.

• Submit tickets for online education verification and unofficial transcripts.

• Receive and upload proficiency forms.

• Validate proof of credentials.

• Maintain regular office hours and stay in contact with online Registrars and the Sr. Director, Online Education regarding schedule changes.

• Participate in professional development and in-service activities.

• Adhere to the Employee Handbook, Faculty Handbook, Catalog, and other school policies and procedures, including amendments.

• Perform other duties and responsibilities as assigned by the Sr. Director, Online Education, VP of Online Operations, or their designees.

• Must be willing and able to commute to the bank, post office, FedEx, etc. as needed. 

• The noise level in the work environment is usually moderate.

• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Working Conditions:

• Willingness to work 9:00 am -5:00 pm Monday through Friday with occasional evening and weekend hours.

• Occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell.

• Occasionally lift and move up to 25 pounds.

• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  

• Must have a valid driver's license.

Applicants must be authorized to work for any employer in the U.S. This job posting does not qualify to sponsor or take over sponsorship of an employment Visa for those who do not meet the work authorization requirements for employment in the U.S.

Ancora Education is committed to creating a diverse and inclusive work environment. We are an equal-opportunity and employer that maintains a policy of nondiscrimination with respect to all employees and applicants for employment. All employment decisions are made without regard to individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.