HR/Admin Assistant

The Human Resources Administrative Assistant (HR/Admin Assistant) supports management-level staff and performs a variety of tasks. Typical office duties include collecting and organizing employee data, preparing reports, and providing clerical assistance including reviewing and approving Timesheets; Data entry; Payroll Assistance; HR Related Duties; and other duties as assigned by management-level staff. The HR/Admin Assistant reports to the HR/Admin Director and/or Chief Operations Officer.

HR Administrative Assistant Job Responsibilities:

• Provide administrative support for HR executives.
• Supports the Human Resources Department by posting open positions and screening applicants.
• Maintain schedule and coordinate calendar activities.
• Create reports for senior management.
• Prepares payroll by:
  
  

Reviewing Timesheets for accuracy, completion, and signatures.

Verifying shifts worked match the scheduled shifts on the Officer Schedule.

• Provides orientation for new employees by providing information packets, reviewing company policies, gathering payroll information, explaining benefit programs, and obtaining signatures for documents.
• Maintains HR records for employees by recording the hiring, transfer, termination, change in job classifications, and merit increase dates as well as tracking vacation, sick, and personal time.
• Documents and tracks HR actions by completing forms, reports, logs, and records.
• Sets up and schedules meetings for interviewees, hiring managers, employees, and Executive Staff.
• Stays up to date on Human Resources related laws.
  
  

HR Administrative Assistant Qualifications/Skills:

Written and verbal communication skills

Positive attitude

Flexibility

Word Processing Skills

Spreadsheet preparation and tracking skills

Calendaring skills

Presentation Skills

Administrative writing and reporting skills

Organizational SkillsEducation And Experience Requirements

Bachelor’s degree and/or work equivalent

One year of administrative support experience

Microsoft suite experience

Scheduling experience

Spreadsheet Experience

Experience with PayChex Flex Timekeeping system