Executive Assistant - Houston

Location & Team Gatherings

Intersect has been a fully flexible workplace since its founding in 2016. We’ve been very intentional about the way we do things. We are not work-from-home, hybrid, or in-office – we are any and all of those options! Deepening social connections and offering shared experiences is a cornerstone of the way we work. We connect as a team at our Team Week experiences four times a year and at our recently established Hub locations - SF Bay Area, CA; NYC Metro Area, NY; Denver, CO; Houston, TX; Calgary, AB; and Toronto, ON.

About This Role

As part of Intersect’s Chief of Staff office, you’ll serve as a trusted partner to the COO and a key connector across our executive team, internal partners, and external stakeholders. You’ll manage complex scheduling, prepare executives for critical engagements, and provide dedicated support during high-priority initiatives. At the same time, you’ll ensure our Houston office runs smoothly—creating a functional, welcoming, and well-coordinated workspace for employees and visitors. This is a highly visible role that requires discretion, adaptability, and exceptional organizational skills. If you thrive in fast-paced environments and enjoy balancing executive support with office operations, this role will give you direct impact and daily variety.

Team Overview

The Chief of Staff office plays a central role in enabling Intersect’s leadership to focus on what matters most. By supporting executives, coordinating strategic initiatives, and ensuring operational excellence, the team keeps the organization aligned and moving at speed. Joining this group means becoming a trusted partner at the heart of Intersect’s leadership, where every day brings new opportunities to learn, contribute, and drive impact.

What You’ll Do

Executive Support & Coordination

• Manage complex calendars, anticipate conflicts, and strategically build in buffers to keep schedules running smoothly
• Coordinate travel across multiple time zones and process expense reports accurately and efficiently
• Prepare briefing materials, draft correspondence, and handle confidential information with discretion
• Partner with external executive assistants to secure high-priority meetings and manage communication flow
• Act as a gatekeeper and strategic partner, prioritizing tasks and maximizing executive productivity
  
  
  

Cross-Functional Collaboration & Event Coordination

• Serve as a liaison across teams and with external partners, ensuring seamless communication
• Anticipate executive needs ahead of key meetings by compiling and organizing critical information
• Partner with leadership to plan and execute company-wide meetings and high-impact events
  
  
  

Operational Excellence & Problem-Solving

• Identify opportunities to streamline processes, improve efficiency, and enhance executive workflows
• Manage special projects and balance competing priorities with adaptability and precision
• Apply sound judgment and discretion in decision-making
  
  
  

Office Management

• Oversee day-to-day office operations, ensuring a clean, safe, and well-functioning workplace
• Coordinate with vendors, IT, and facilities teams to support office needs and resolve issues quickly
• Manage mail, visitors, supplies, and office maintenance with professionalism and care
• Support new employee onboarding, desk setup, and office orientation
• Lead health and safety protocols and contribute to an inclusive, welcoming office culture
  
  
  

What You’ll Bring

Availability to be in the Houston office at least 3 days a week (Montrose neighborhood); flexibility for additional in-office needs

• 5+ years of combined Executive Assistant and Office Manager experience supporting senior executives
• A bachelor’s degree in business, administration, or a related field—or equivalent experience
• Exceptional organizational skills and ability to manage multiple priorities with attention to detail
• Strong communication and relationship-building abilities across executives, board members, and stakeholders
• Proficiency with Slack, Google Suite, Microsoft Office, and productivity tools
• A proactive, resourceful mindset with strong problem-solving skills
• High level of discretion, confidentiality, and emotional intelligence
• Commitment to fostering belonging and inclusivity in the workplace
• Notary Public certification (or willingness to obtain with company support) preferred
  
  
  

Total Rewards

At Intersect, we care about your well-being, growth, and balance. Here’s how we support you:

Compensation: USD100,000 - USD$110,000 base salary plus 25% annual target bonus

Health & wellness: 100% premium coverage for you and your dependents on medical, dental, and vision

Time to recharge: Unlimited PTO, plus two company-wide breaks (Fourth of July & end of year)

Family support: Up to 12 weeks of fully paid parental leave, plus 6 additional weeks for birth parents; access to family planning support via Carrot

Mental health: Free access to Ginger coaching and counseling, plus a Headspace account for mindfulness and meditation

Retirement: 3% non-elective employer contribution to your 401k or RRSP, ensuring your financial future is on the right track

Perks & extras: $150 monthly food stipend, pet insurance allowance, and full home office setup

Ready to bring structure, efficiency, and impact to Intersect’s leadership team while keeping our Houston office thriving? Apply now and help accelerate the clean energy transition from the inside out.

Note: We welcome applicants who do not have current enforceable non-compete restrictions that would hinder their employment with us. If you are currently under a non-compete agreement with a previous employer, we kindly request that you carefully review the terms of that agreement and ensure that your potential employment with us does not violate those terms.

Unsolicited resumes or referrals from third-party recruiting firms or agencies are not accepted by Intersect.