Staff Accountant

About WorkWhile

WorkWhile (workwhilejobs.com) is on a mission to help workers earn a better living and live better lives. More than 80 million Americans work hourly jobs, often with unpredictable schedules that pay close to minimum wage and offer limited benefits, leading to financial instability.

WorkWhile is revolutionizing frontline work by creating a more flexible and efficient labor market. Powered by AI, the WorkWhile platform helps businesses quickly access high-quality talent. Workers benefit from same-day pay, free telehealth services, upskilling, and the ability to choose shifts that match their skills and schedules.

We have the audacious goal to align incentives and solve inefficiencies in the labor market, disrupting the $650 billion staffing and recruiting market. Backed by Khosla Ventures and recognized by the Inc. 5000 for 10x growth, WorkWhile is reshaping the future of work.

About the role

We are looking for a detail-oriented Staff Accountant to join our finance team as we transition our accounting operations in-house from a third-party firm. The ideal candidate is hands-on, highly organized, and comfortable working in a fast-paced, remote environment. This role will be instrumental in managing collections, AP processing, month-end close tasks, and helping to document and improve our accounting workflows. This role reports to the Accounting Manager and will work closely with them to ensure the success of the internal accounting transition and ongoing operations.

What you’ll do

• Manage accounts payable, including vendor setup, invoice processing, payment scheduling, and reconciliation in QuickBooks.
• Conduct monthly account reconciliations for bank, AP, AR, credit cards, and prepaid accounts to ensure accuracy and completeness.
• Drive month-end close activities, including journal entries, accruals, and account clean-up.
• Maintain and improve Brex transaction coding, ensuring all receipts are attached and properly categorized.
• Collaborate with internal teams to ensure proper approval workflows and documentation are followed.
• Help build and maintain step-by-step documentation for all accounting processes as part of bringing the function in-house.
• Identify opportunities for process improvement and standardization to enhance accuracy and efficiency.
• Assist with audit preparation, external inquiries, and ad hoc financial tasks as needed.
• Support systems integration and migration efforts, including potentially upgrading from QuickBooks to a new ERP system in the future.

What we’re looking for

• Diploma or Bachelor's degree in Accounting or related field.
• 3+ years of experience in accounting roles with strong exposure to AP, AR, and reconciliations.
• CPA designation or working towards a designation
• Hands-on experience with QuickBooks Online and Brex.
• Excellent attention to detail and a process-oriented mindset.
• Strong organizational and communication skills.
• Ability to work independently in a fully remote environment.
• Comfortable learning and documenting new systems and workflows.

Experience:

• Experience transitioning accounting functions from external firms to internal teams.
• Familiarity with revenue and expense recognition specific to tech-enabled service or marketplace business models.
• Experience working with SQL or collaborating with internal data teams and managing large datasets.
• Exposure to tech or labor marketplace environments is a plus.
• Knowledge of Canadian and U.S. AP/AR compliance is beneficial.

Benefits & Perks

• Remote work culture
• In-person company off-sites
• Medical, dental, & vision coverage
• Flexible time off
• WFH stipend to support your home office needs

WorkWhile has a diverse, mission-driven, and supportive culture—we look for people who want to take ownership, are energized by ambiguity, and strive to make a lasting impact. If this resonates with you, we’d love to chat!

WorkWhile is an Equal Opportunity Employer. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply.