Project Coordinator

We are working with a dynamic organization seeking a detail-oriented and proactive Project Coordinator to support a high-volume portfolio of active projects. This is an excellent opportunity for someone early in their career to gain hands-on experience in project coordination within a professional services or technology-driven environment. The successful candidate will play a key role in ensuring smooth project execution by managing schedules, maintaining documentation, coordinating meetings, and supporting project tracking and reporting activities.

Key Responsibilities:

• Coordinate project calendars, meetings, and resources across multiple time zones
• Schedule and manage logistics for virtual meetings and workshops
• Work directly with clients to confirm availability and align project timelines
• Attend project meetings to capture key takeaways, decisions, and action items
• Distribute meeting summaries and ensure documentation is updated in project tools (e.g., SharePoint, PSA tools)
• Collaborate with project managers to monitor progress, update task lists, and prepare project reports
• Maintain milestone and action item trackers
• Assist in verifying time tracking for accurate billing, forecasting, and performance reporting
• Support resource allocation based on availability and project requirements

Qualifications:

• 1+ years of experience in a project coordination or support role (professional services, consulting, or tech preferred)
• Strong organizational skills and ability to manage multiple priorities simultaneously
• Excellent verbal and written communication skills
• High attention to detail, especially in documentation and scheduling
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and collaboration tools such as SharePoint and Zoom

Compensation: $24-28/hr

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.