Executive Assistant - New (Remote)
VASL, Inc
Full time
Other
United States
Hiring from: United States
Job Title: Executive Assistant
Location: Remote but preference will be given to hybrid/onsite.
Job Type: Full-Time,
Reporting to: CEO
Timings : 4pm -1am (Remote) and 2pm - 11pm (onsite)
Office : Plaza ONE, Gate 1, DHA Phase 2 Islamabad.
Job Summary
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our executive leadership. The ideal candidate will be experienced in calendar and stakeholder management, adept at project coordination, and capable of handling sensitive and high-level administrative tasks with discretion. If you thrive in a fast-paced environment and excel at managing competing priorities, we’d love to hear from you.
Key Responsibilities
Calendar Management
Efficiently manage complex calendars, including scheduling meetings across multiple time zones, coordinating appointments, and ensuring optimal time allocation.
Meeting Coordination
Schedule, prepare for, and follow up on meetings, including sending agendas, taking high-quality minutes, tracking action items, and ensuring deadlines are met.
Project Coordination
Assist in planning and tracking strategic projects and initiatives; follow up with internal and external stakeholders to ensure progress and alignment.
Stakeholder Management
Serve as a key liaison between executives and internal/external stakeholders. Maintain strong professional relationships and ensure smooth communication.
Administrative Support
Prepare presentations, reports, and communication on behalf of the executive. Maintain confidential files and records with the utmost professionalism.
Travel & Logistics
Arrange domestic and international travel, including flights, accommodation, ground transport, and itineraries.
Task & Time Management
Prioritize and manage multiple tasks independently while maintaining attention to detail and meeting deadlines.
Requirements
3+ years of proven experience as an Executive Assistant or in a similar administrative role.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Highly detail-oriented with excellent follow-through.
Ability to manage sensitive information with integrity and discretion.
Strong problem-solving and decision-making abilities.
Comfortable in a fast-paced, high-responsibility environment.
Preferred Tools & Technical Skills
Calendar & Scheduling: Google Calendar, Microsoft Outlook
Project Management: Asana, Trello, ClickUp, or Monday.com
Communication: Slack, Microsoft Teams, Zoom
Document & File Management: Google Workspace (Docs, Sheets, Drive), Microsoft Office Suite
Note-taking & Minutes: Notion, Evernote, Otter.ai
Others: DocuSign, Adobe Acrobat, Dropbox
Work with Us
We’re a group of whip-smart, talented believers who move quickly yet thoughtfully. We’re exuberant about our work and the obscure personal interests we pursue.
This isn't your average corporate job. You'll have loads of autonomy within a culture of feedback and collaboration. We leave our egos at the door and help one another thrive.
Our customers and employees are top-caliber folks with lofty visions and influence. We’re privately owned, so we call the shots. We’re an all-star team. We’re very ambitious, but that drive never compromises our loyalty to our students and one another.
VASL will always be a delightful place to work.
Location: Remote but preference will be given to hybrid/onsite.
Job Type: Full-Time,
Reporting to: CEO
Timings : 4pm -1am (Remote) and 2pm - 11pm (onsite)
Office : Plaza ONE, Gate 1, DHA Phase 2 Islamabad.
Job Summary
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our executive leadership. The ideal candidate will be experienced in calendar and stakeholder management, adept at project coordination, and capable of handling sensitive and high-level administrative tasks with discretion. If you thrive in a fast-paced environment and excel at managing competing priorities, we’d love to hear from you.
Key Responsibilities
Calendar Management
Efficiently manage complex calendars, including scheduling meetings across multiple time zones, coordinating appointments, and ensuring optimal time allocation.
Meeting Coordination
Schedule, prepare for, and follow up on meetings, including sending agendas, taking high-quality minutes, tracking action items, and ensuring deadlines are met.
Project Coordination
Assist in planning and tracking strategic projects and initiatives; follow up with internal and external stakeholders to ensure progress and alignment.
Stakeholder Management
Serve as a key liaison between executives and internal/external stakeholders. Maintain strong professional relationships and ensure smooth communication.
Administrative Support
Prepare presentations, reports, and communication on behalf of the executive. Maintain confidential files and records with the utmost professionalism.
Travel & Logistics
Arrange domestic and international travel, including flights, accommodation, ground transport, and itineraries.
Task & Time Management
Prioritize and manage multiple tasks independently while maintaining attention to detail and meeting deadlines.
Requirements
3+ years of proven experience as an Executive Assistant or in a similar administrative role.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Highly detail-oriented with excellent follow-through.
Ability to manage sensitive information with integrity and discretion.
Strong problem-solving and decision-making abilities.
Comfortable in a fast-paced, high-responsibility environment.
Preferred Tools & Technical Skills
Calendar & Scheduling: Google Calendar, Microsoft Outlook
Project Management: Asana, Trello, ClickUp, or Monday.com
Communication: Slack, Microsoft Teams, Zoom
Document & File Management: Google Workspace (Docs, Sheets, Drive), Microsoft Office Suite
Note-taking & Minutes: Notion, Evernote, Otter.ai
Others: DocuSign, Adobe Acrobat, Dropbox
Work with Us
We’re a group of whip-smart, talented believers who move quickly yet thoughtfully. We’re exuberant about our work and the obscure personal interests we pursue.
This isn't your average corporate job. You'll have loads of autonomy within a culture of feedback and collaboration. We leave our egos at the door and help one another thrive.
Our customers and employees are top-caliber folks with lofty visions and influence. We’re privately owned, so we call the shots. We’re an all-star team. We’re very ambitious, but that drive never compromises our loyalty to our students and one another.
VASL will always be a delightful place to work.
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