Remote Executive Assistant

Benefits:

• Simple IRA matching
• Bonus based on performance
• Company parties
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance
  
  
  

Tired of just having a job? At Lavallee Systems, we offer a career – one where you’ll grow, earn well, and make a real impact. Join our award-winning team and become part of a local company that values craftsmanship, integrity, innovation, and teamwork. We’re offering wage and benefit earnings potential topping $70,000, and more importantly, a workplace where you can thrive for years to come.

We are seeking a highly organized, detail-oriented Executive Assistant to support one to two busy executives in a fast-paced, service-oriented business. This is a full-time, remote position for candidates based in the United States. The ideal candidate is proactive, dependable, tech-savvy, and able to manage a wide range of administrative tasks independently.

Wage and Benefits Package

• Hourly Rate: $22-28
• Paid Time Off: Up to 4+ weeks vacation and sick time based on length of service
• Paid Holidays: 7
• Yearly Bonus
• Health & dental insurance: 50% company-paid
• Term Life Insurance: 100% Company Paid
• Retirement Plan: 3% company match
• Additional Insurance Available: Short-term disability, long-term disability, accident, and vision
• Paid Training and Development
  
  
  

Schedule: 40 Hours + Overtime, Monday through Friday

Remote (U.S.-based candidates only)

Ability to meet in person preferred.

Responsibilities:

• Calendar & Meeting Management: Proactively manage complex calendars, including scheduling internal and external meetings, and ensuring all appointments and commitments are tracked and prioritized.
• Email & Communication Support: Monitor executive inboxes, organize incoming communication, and respond on behalf of the executives where appropriate. Ensure timely follow-ups, flag urgent matters, and maintain clear, professional correspondence.
• Call Handling: Answer incoming calls and place outbound calls courteously and professionally, taking accurate messages and directing inquiries appropriately.
• Task & Project Coordination: Track ongoing tasks, projects, and priorities using digital tools. Maintain reminders, create follow-up systems, and ensure important deadlines are met.
• Meeting Support: Attend meetings as requested, take detailed and actionable notes, distribute summaries, and follow up on key action items to ensure effective meeting outcomes.
• Document Preparation: Create and format professional documents and reports as needed.
• Event Scheduling: Support logistics for internal and external events, including meetings, training sessions, and company functions.
• Confidentiality: Handle sensitive company and employee information with the highest level of discretion and professionalism.
  
  
  

Skills / Abilities / Experience

• Proven experience as an Executive Assistant, preferably within service, trade, or fast-paced operational businesses
• Strong communication skills (written and verbal) and the ability to interface professionally with clients, vendors, and staff
• Exceptional organizational skills with the ability to multitask and prioritize effectively with minimal supervision
• Comfortable handling a high volume of emails and managing digital workflows
• Technologically proficient in platforms including Google Workspace, Microsoft Office, Outlook, Zoom, Slack, and calendar management tools
• Familiarity with CRM or project management tools such as ServiceTitan, Trello, or similar platforms is a strong plus
• Ability to maintain composure, confidentiality, and sound judgment in high-pressure situations
  
  
  

About Us

Lavallee Systems is an award-winning plumbing, heating, and A/C company based in Eastern Massachusetts. Founded by Jim Lavallee and family owned for over 30 years, we have a reputation for excellent service, impeccable attention to craft, and a commitment to guiding clients to make informed decisions about their options for system repair and replacement.

Ready to take the next step in your career? Apply today!

This is a remote position.