Health Records Management Specialist

Schedule: Part-Time

About Us:

At Sunflower Development Center, we provide high-quality, family-centered ABA, speech, and occupational therapy services to children and their families. We are dedicated to maintaining excellent clinical documentation and ensuring every detail is handled with care so our clinicians can focus on what matters most—supporting our clients.

We’re currently seeking a Health Records Management Specialist to join our growing team! If you’re detail-oriented, tech-savvy, and passionate about organization and accuracy, this role might be the perfect fit for you.

Position Overview:

The Health Records Management Specialist will be responsible for managing and maintaining accurate client documentation across multiple systems. This role is essential to ensuring compliance, efficiency, and timely service delivery across the organization.

Key Responsibilities:

• Maintain and update electronic health records (EHR) for all clients
• Ensure all intake forms, authorizations, treatment plans, and evaluations are current and filed correctly
• Perform regular audits of client records to ensure completeness and compliance with HIPAA and internal standards
• Collaborate with clinical and admin teams to correct errors or discrepancies in our appointment scheduling and documentation software
• Monitor expiration dates on required documentation (e.g., consents, treatment plans) and prompt follow-up
• Support the onboarding process by uploading new client documents into the system
• Help develop and improve systems and workflows for efficient records management
  
  

Requirements:

• Prior experience with EHR or practice management software (e.g., Aloha, SimplePractice, Theralytics, CentralReach, etc.)
• Strong attention to detail and organizational skills
• Comfort with troubleshooting and resolving administrative or documentation errors
• Familiarity with HIPAA guidelines and standards
• Excellent communication and time management skills
• Experience in a healthcare or behavioral health setting preferred
  
  

Why Join Us?

• Supportive and mission-driven team
• Opportunities for growth and training
• Flexible hours (full-time or part-time)
• Competitive pay
• Health, dental, and vision insurance (for eligible employees)
• PTO and 401(k) with company match
  
  

Ready to keep our records running smoothly and make a difference behind the scenes?

Apply today and be part of a team that values precision, teamwork, and quality care.

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