Administrative Assistant

Description

Office Location/Schedule: Boston, MA (Hybrid) 50% In-Office / 50% Remote

About Us

Educate 360 is a family of specialized training brands with a joint mission: to help individuals and organizations gain the skills needed to thrive in today’s technology-led and innovation-driven economy. Educate 360 develops integrated solutions across brands to achieve enterprise customers’ learning & development goals in Management & Leadership, Data Science, and IT skills.

About The Role

The Administrative Assistant, reporting to the Chief Financial Officer, provides comprehensive administrative support to the Chief Financial Officer and the Chief Executive Officer. This role is ideal for someone who is highly organized, detail-oriented, and capable of handling a wide variety of administrative tasks in a fast-paced environment. The position is conveniently based in Boston’s Faneuil Hall Marketplace and offers the flexibility to work remotely up to 50% of the time.

Main Responsibilities

Administrative Support:

• Assist with scheduling, calendar management, and organizing meetings.
• Prepare presentations, meeting agendas, and materials for executive meetings.
• Coordinate and facilitate the routing of contracts for review and signature.
• Manage confidential information with discretion.
• Serve as executive’s liaison to staff and external contacts.
• Ensure timely and efficient follow-up on action items.
  
  

Office Coordination

• Oversee the organization and maintenance of office space, ensuring a clean and efficient work environment.
• Route incoming mail to the intended recipients.
• Coordinate with vendors, service providers, and building management as needed.
  
  

Requirements

• Bachelor’s degree in business administration, communications, or a related field.
• Proven experience as an administrative assistant.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational, problem-solving, and multitasking abilities.
• Ability to work independently and be a team player.
• Discretion and confidentiality are essential.
• High level of integrity and professionalism.
• Strong interpersonal skills with a proactive approach.
• Detail-oriented with a focus on accuracy and quality.
• Adaptable, flexible, and able to work in a fast-paced environment.
  
  

Why Educate 360?

At Educate 360, we recognize that truly great ideas come from the bringing together of diverse experiences, opinions, and perspectives in an environment where they can be freely shared; and, that effective teamwork is only possible when every member feels empowered, valued, and respected. We are committed to fostering a culture that values all that diversity has to offer; where we are all accepted and included; where we equitably show respect for our fellow employees and feel respected in return; and, where we all feel empowered to contribute in the best ways we know how. To learn more about our company and values, please visit educate360.com.

Benefits: We're committed to supporting our employees’ health, financial stability, and overall well-being. Our comprehensive benefits include competitive Paid Time Off (PTO), Medical, Dental, and Vision plans, 100% company-paid Life and Disability insurance, and a generous 401(k) matching program.

Equal Opportunity Employer: Educate 360 is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, age, marital status, national origin, citizenship status, disability, or veteran status.