Executive Assistant | Philippines

Description

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant (EA) to support our CEO. This is a dynamic and fast-paced role that requires someone who is resourceful, adaptable, and a strong communicator. The ideal candidate is passionate about supporting others and takes full ownership of their responsibilities with minimal oversight.

Key Responsibilities

Administrative Support

• Manage and process bill payments that cannot be automated (e.g., state tax fees, government expenses, vendor invoices).
• Prepare and submit recurring government filings (monthly, quarterly, annually).
• Maintain and manage all payment and filing calendars to ensure timely completion.
  
  

Basic Accounting & Financial Coordination

• Upload bank statements and documentation to accounting partners for reporting purposes.
• Reformat financial statements for external reporting (no accounting expertise needed).
• Flag unusual vendor or partner charges and liaise with the accounting team as needed.
  
  

Scheduling & Calendar Management

• Coordinate appointments and in-person meetings that fall outside of the CEO’s Calendly system.
• Assist with occasional travel bookings.
  
  

Ad-Hoc Support

• Attend meetings on behalf of the CEO and complete follow-up tasks.
• Provide a daily general to-do list for CEO action (e.g., pending approvals, missing info).
• Handle miscellaneous tasks and small projects as they arise.
  
  

Email Management

• Draft responses to straightforward emails and save for CEO review.
• Prepare and send a daily email to-do list with pending responses or follow-ups.
  
  

Social Media & Email Marketing

• Draft thoughtful and engaging corporate social media posts aligned with the company’s brand.
• Write email marketing messages to partners (updates, holiday notes, etc.).
  
  

Executive-Level Support

• Deliver a daily summary of goals, priorities, and upcoming commitments.
• Identify and propose opportunities for task delegation.
• Maintain and organize the contact database (partners, investors, advisors, etc.), including follow-up scheduling and action items (e.g., personalized check-ins, holiday outreach).
  
  

Peak Support and our Work-from-Home PLUS model

At Peak Support, we are dedicated to providing exceptional service to our clients and an exceptional work environment for our team members.

We don’t do this with ping pong tables or video games. We do it by creating a positive, encouraging and performance-driven culture that enables our team members to build rewarding, long-term careers. We’re proud that our Glassdoor rating of 4.5 is the highest in the Business Process Outsourcing industry.

Peak Support offers all the convenience of working from home, with the benefits of working for an established organization with an exceptional team and tremendous opportunities for growth. Peak Support has been 100% remote since day one, so we have built a culture and a set of processes that support the success of our remote team members.

Requirements

• Proven experience as an Executive Assistant supporting senior leadership.
• Exceptional attention to detail.
• Ability to quickly understand and execute tasks with little instruction.
• Comfortable working in a fast-paced, high-growth environment.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Familiarity with basic accounting concepts and government filing processes is a plus.
• High level of discretion and trustworthiness; able to manage confidential and sensitive information.
• Passion for supporting others and making an impact through thoughtful, behind-the-scenes work.