Accounts Payable Clerk (Part time - 25-28 hours per week) - East Coast preferred

Department: Finance & Accounting

Location: Alcanza Corporate

Description

Alcanza is a growing multi-site, multi-phase clinical research company with a network of locations in MA, NH, MI, VA, SC, FL, GA, AL, MO, TX and Puerto Rico. We have established a strong presence across Phase I-IV studies and several therapeutic areas including vaccine, neurology, dermatology, psychiatry, and general medicine. Join us as we continue to grow.

The Accounts Payable Clerk will be responsible for the processing of invoices, responding to vendor payment inquiries, maintaining vendor records, assist with p-card transactions, disbursing payments to vendors and employees, and assisting with month-end close procedures. The ideal candidate will have experience managing the administration of credit card programs and robust experience with Bill.com. Knowledge of Sage Intacct a plus.

Key Responsibilities

Essential Job Duties:

• Manage external vendor and internal customer relationships.
• Ensure vendor invoices are entered into Bill.com in a timely manner and classified accurately.
• Review and approve employee expense reports within on a weekly basis and ensure all expenses follow company policies.
• Coding of transactions with the company's credit card program. Assist with administration as needed.
• Assist with vendor payment processing.
• Maintain the AP email inbox and ensure issues are resolved timely.
• Assist with the 1099 reporting process at year-end.
• Maintain all W-9 reporting for vendors.
• Assist with year-end audits and any additional compliance engagements.
• Automate aspects of the accounts payable process together with other members of the Finance team
• Special projects including variance analyses.
• Other general accounting and finance duties as requested.
  
  

Minimum Qualifications

Skills, Knowledge and Expertise

• Associate's or Bachelor's degree in accounting or finance; 3+ years of progressive experience in Accounts Payable or Accounting; OR an equivalent combination of education and experience, is required.
• Knowledge of internal controls required throughout the P2P function.
• Understanding of US Generally Accepted Accounting Principles (GAAP)
• Ability to perform variance analysis of key accounts and document accordingly.
• Computer literate with knowledge of Microsoft Word, Excel, PowerPoint, Teams and Outlook. Working knowledge of Bill.com, Intacct and QuickBooks preferable
  
  

Required Skills

• Proficiency with computer applications such as Microsoft applications (Word, Excel, Powerpoint, Outlook), QuickBooks, and web applications.
• Typing proficiency (40+ wpm)
• Strong math proficiency
• Strong organizational skills, attention to detail, and ability to synthesize information from multiple sources
• Well-developed has written and verbal communication skills
• Well-developed interpersonal and listening skills and the ability to work independently as well as with co-workers, subjects, managers, and external customers
• Ability to effectively handle multiple tasks and adapt to changes in workloads and priorities
• Ability to be professional, respectful of others, self-motivated, and exemplify a strong work ethic.
• A high degree of integrity and dependability
• Ability to work under minimal supervision, identify problems and implement solutions
  
  

Benefits

• Full-time employees regularly scheduled to work at least 30 hours per week are benefits-eligible, with coverage starting on the first day of the month following date of hire.
• Medical, dental, vision, life insurance, short and long-term disability insurance, health savings accounts, supplemental insurances, and a 401k plan with a safe harbor match are offered.