Payroll & Finance Manager

WHO WE ARE:

JumpFactor is an Award-winning 7-time Growth 500 Fastest Growing Agency in Canada, and we’re looking for a detail-oriented and experienced Payroll & Finance Manager to join our fast-paced team. If you're a motivated self-starter passionate about driving growth in a dynamic environment, JumpFactor could be the perfect place for you.

ROLE OVERVIEW:

In this role, you will work closely with our Sr. Finance Manager and CEO to oversee accounts receivable, accounts payable, payroll, and tax reporting. As Payroll & Finance Manager, you will lead financial operations and drive efficiency, with opportunities to grow into a Senior Controller position. The ideal candidate has 6-8 years of experience, including 4-5 years in bookkeeping & payroll, with proficiency in ADP, QuickBooks, and financial tools. Strong communication, attention to detail, and leadership skills are essential, especially in a fast-paced agency or startup environment.

JUMPFACTOR's CORE VALUES:

• Be STRATEGIC
• Be PASSIONATE
• Be TENACIOUS
• Prioritize LEARNING
• Embrace TEAM
• Maintain INTEGRITY

WHY EMPLOYEES LOVE JUMPFACTOR:

• Very competitive compensation package.
• Remote work.
• You will work with a very skilled international team.
• Endless growth opportunities and career advancement.
• Performance-based bonuses that recognize your impact.
• Access to paid training, courses, events, and conferences.
• Enjoy paid social events that foster team camaraderie.
• Engage in weekly learning programs to stay ahead.
• Harness state-of-the-art technologies and tools for excellence.

RESPONSIBILITIES:

Finance Management and Reporting:

• Oversee accounts receivable processing, invoicing, and payment reconciliation for accuracy and timeliness.
• Manage accounts payable, vendor relations, and financial transactions.
• Coordinate the preparation of financial statements and reports for strategic decision-making.
• Collaborate on CRA reporting and tax filings, ensuring timely submissions.
• Monitor bank accounts, credit card accounts, and reconcile financial transactions.
• Review and process payments to vendors, contractors, and staff.

Payroll and Contractor Management:

• Conduct payroll processing and administration via ADP, including employee onboarding and offboarding, ensuring compliance with Canadian laws (ROE, final pay).
• Manage international contractor payroll, including invoicing, varying rates, multi-currency transactions (CAD/USD), and diverse payment methods (wire transfer, PayPal, Payoneer).
• Maintain employee records (ie. HRIS) and manage benefits enrollments.

Client and Administrative Support:

• Manage client payment processing, ensuring invoices are prepared according to varying sales contract terms and payment methods.
• Handle client claims, chargebacks, refunds, and cancellations.
• Communicate with clients regarding billing issues, discrepancies, or payment inquiries to ensure resolution.
• Set up clients and projects based on signed sales orders and prepare monthly Sales/AR summaries.
• Assist with general office administration to ensure an organized workplace.

WHO YOU ARE:

• 4-5 years of experience in financial operations, including accounts receivable/payable, invoicing, and reconciliation.
• Proven ability to prepare financial reports and statements, ensuring compliance with regulatory requirements.
• 3+ years of payroll experience with ADP or similar, including onboarding/offboarding and compliance with Canadian laws (ROE, final pay).
• Experience managing international contractor payroll, including multi-currency transactions, varying rates, and diverse payment methods.
• Proven track record of maintaining accurate employee records, including benefits enrollment and compliance with company policies.
• Experience with HRIS platforms (e.g., HR Collage or similar).
• Hands-on experience in client payment processing, including managing invoices based on varying sales contract terms.
• Familiarity with payment processors such as Amex, Authorize.net, Psigate, and ACH for seamless transactions.
• Demonstrated experience in client communication to resolve billing issues and discrepancies effectively.
• Familiarity with managing client and project setups, as well as administrative functions in a fast-paced environment.
• Strong skills in QuickBooks, Google Suite, and Excel for financial tracking and reporting.
• Exceptional attention to detail, organization, and time management skills.
• Ability to work independently, prioritize tasks, and thrive in a fast-paced agency or startup environment.
• Excellent communication and interpersonal skills for collaborating with team members and senior executives.

NEXT STEPS:

If you are excited about this opportunity and possess the necessary qualifications, we invite you to apply. Successful candidates will undergo a series of assessments to further evaluate their potential.

Job Type: Full-time, Remote