Contract Specialist - Procurement

We are seeking a highly organized and proactive Contract Specialist, Procurement to join our dynamic Legal team at Top Hat! This role reports directly to the Senior Director, Legal & Data Privacy Officer. In this role, you will play a critical part in managing the procurement function at Top Hat, including sourcing and negotiating terms with potential vendors for Top Hat, reviewing vendor contracts, and supporting cross-functional teams to ensure efficient onboarding of vendors into Top Hat's systems.

If you enjoy negotiating, networking, and working with a wide variety of tools, technologies, and teams, this role is for you!

About The Gig

• Vendor Contract Management: Negotiate and manage vendor contracts on behalf of teams across the business, track contract expirations and renewals, and identify potential risks
• Operational Support: Maintain Top Hat's software tracker and assist in evaluating new solutions for procurement management
• Independent Contractor Management: Oversee contract generation and compliance for independent contractors across the business
• Document and Workflow Management: Track contract statuses, manage document repositories, and maintain workflows using tools like Ironclad and Streamline AI
• Cross-Functional Collaboration: Act as a point of contact between the legal and other internal teams, ensuring alignment and timely resolution of requests
• Request Management: Support the Senior Legal Operations Specialist to handle and resolve various legal requests, including contract requests, DMCA takedown requests, NDA reviews, and order form assistance
  
  

About You

• 3+ years of experience in a Paralegal, Procurement or a similar role
• Familiar with contract lifecycle management tools and workflow management software, e.g., Ironclad, Jira, or Streamline AI
• Proven experience managing budgets, including tracking expenses and identifying cost-saving opportunities.
• Experience managing contract negotiations and working with internal stakeholders to support a technology business is preferred
• Excellent communication and problem-solving abilities.
• Strong negotiation, organizational, and project management skills
• Ability to manage multiple priorities and collaborate across departments
• Experience with intellectual property, patent processes, or RFP processes is a plus!
  
  

Why Team Members Love Working At Top Hat

• A noble mission that creates meaningful, fulfilling work
• A team that cares deeply for customers and for each other
• Flexible, remote first work environment
• Professional learning and development for all role levels
• An awesome and welcoming Toronto HQ
• Competitive health benefits that start on day one
• A management team focused on performance, growth, engagement and connection
• Our winning strategy and market potential
• Innovative PTO policy with lots of time and space for self-care
• Passionate customers that believe in us—and what we do
• A chance to work with new tech like generative AI - and see the customer impact