Executive Assistant, International

WHO WE ARE

We’re not in the wing business. We’re in the flavor business. It’s been our mission to Serve the World Flavor since we first opened in 1994, and we’re just getting started. 1997 saw the opening of our first brand partner operated Wingstop location, and by 2002 we had served the world one billion wings. It’s flavor that defines us and has made Wingstop one of the fastest growing brands in the restaurant industry.

Above all else – our success is largely due to our people and our core values, or what we call The Wingstop Way of being entrepreneurial, service-minded, fun and authentic. We believe having a strong people foundation centered on these collective values creates a crave-worthy culture and talented team, as well as ensures our brand is poised for accelerated growth. We all win together.

YOUR IMPACT

The Executive Assistant is a critical role providing high quality, professional administrative support to the two key executives and the Regional Team. This role is based in Toronto, Canada. It is expected to remotely and fully support the President of International in Dallas, in addition to doing the same for the Managing Director of the Americas.

WHAT YOU'LL DO

Maintain a high degree of discretion and absolute confidentiality

Calendar management for both executives

• Manage an active calendar of appointments while ensuring schedules are followed and respected
• Proactively keep leaders informed of upcoming commitments and responsibilities
• Communicate closely with leaders to ensure a thorough understanding of priorities

Meetings, Travel and Expenses

• Fully support scheduling large and small meetings (Executive, Regional, Brand Partner); handle logistics efficiently and effectively; execute above in detail across time zones and geography with excellence
• Take meeting notes as directed – staff meetings, All Hands, etc., and circulate on a timely basis
• Arrange complex national and international travel plans, itineraries, and agendas; collect documents for travel-related meetings so leaders are prepared; be proactive with visas and all required documents for international travel in a timely and proactive manner
• Complete expense reports for the two leaders on at least a weekly basis – accurately and timely

Communication and Ways of Working

• Communicate effectively, timely and accurately using email, phone, texts, as appropriate; recognize that this is a global business and does not operate on traditional hours
• Actively engage with other EAs across the GSC and Regions, build credible relationships with functional teams, leadership and executives
• Prioritize, communicate, “own the task” and have an incredibly high sense of urgency
• Other duties as assigned

WHO YOU ARE

HUMBLE: You feel there is always opportunity to further your personal and professional growth. You have an associate or bachelor’s degree and a passion for continuous improvement.

HUNGRY: You have a fire in you to keep pursuing excellence, particularly in a fast-paced, dynamic environment. You have 5+ years of experience supporting C-Level Executives. You possess expert-level writing, editing, grammatical, and research skills. You are also a whiz with Outlook, Word, Excel, PowerPoint, etc.

SMART: You are known for your emotional/social intelligence, extremely high level of professionalism, and a positive ‘can-do’ attitude. You are tremendously resourceful, have strong decision-making skills, can prioritize conflicting needs, and confidently manage projects from conception to completion. You are an inspired team player, and you also work well independently. Either way, you consistently demonstrate the highest level of integrity and confidentiality.

SERVICE-MINDED: You are a forward thinker who considers others at every turn. You actively seek out opportunities to serve, and you come prepared to offer creative solutions. Your strong interpersonal skills and ability to build relationships with key stakeholders, Board members, senior executives, and external partners will be a valuable asset in this role.

ENTREPRENEURIAL: You work with an owner’s mentality when managing concurrent projects, relying on your exceptional organization skills and proactive approach to solving problems and keep things running smoothly. You are ready and willing to do whatever it takes. You have a high degree of flexibility, and you are able to work after hours and on weekends, as needed.

BENEFITS

Flavor Perks:

• Unlimited paid time off for exempt employees
• One paid volunteer day of your choice
• Competitive bonus structure for eligible roles
• Team member stock purchase plan
• Health savings or flexible spending account options
• 401k – (dollar for dollar on the first 3% and then 50 cents on the dollar for the next 2% for team member contributions up to 5% of eligible compensation)
• Comprehensive medical, dental, and vision benefits
• Basic life and AD&D insurance provided
• Pet insurance
• Education Assistance
• Wellness reimbursement program
• Paid maternity and paternity leave

Wingstop provides equal opportunities for everyone that works for us and everyone that applies to join our team, without regard to sex or gender, gender identity, gender expression, age, race, religious creed, color, national origin, ancestry, pregnancy, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, any service, past, present, or future, in the uniformed services of the United States (military or veteran status), or any other consideration protected by federal, state, or local law.