Procurement Support Specialist

On behalf of our public sector client, Affinity is looking for a Procurement Support Specialist to support services in daily operations and program enhancement. We are seeking professional resources in two key areas and the services shall combine as 1 Full-Time equivalent role focused on two key areas: Operational Management Oversight and Program Development / Enhancement.

Responsibilities:

Operational Management Oversight:

• Responsible for the planning, organization, development, management and coordination of the centralized procurement activities of the business.

• Responsible for management of the procurement team members, including coaching and employee development, completing regular team performance reviews, managing team workload allocation, facilitating team meetings, etc.

• Provide strategic oversight and ownership of the public procurement bid process, leveraging appropriate resources and ensuring compliance with all applicable policies and legislation.

• Work with the team to determine approach to all complex projects and accuracy of all procurement documents - agreed upon approach prior to start of project and review all documents before posting.

• Work closely with legal, as required, to ensure all contracts and legal issues are managed effectively to mitigate risk to the business.

• Review and recommend authorization of all procurement transactions up to assigned authority as per the ANBL Authorization’s Policy.

• Track and report on policy deviations and exemptions timely and accurately to internal and external stakeholders.

Program Development / Enhancement:

• Develop comprehensive support documentation leveraging “best practices” approaches to deliver high-quality procurement services efficiently and cost-effectively while fostering a strong customer service mindset within the team.

• Designing process maps and flows to define and document procurement procedures.

• Developing and refining SOPs to streamline procurement processes, improve efficiency, and reduce lead times.

• Creating tools such as checklists, templates, and training materials to support operational consistency.

• Aligning program documentation with existing tracking mechanisms to enhance monitoring of program performance.

• Establishing metrics or Key Performance Indicators (KPIs) to measure success and drive continuous improvement.

Qualifications:

• 8+ years of progressive experience in public procurement

• Strong leadership skills with a minimum of 3 years of supervisory experience for management oversight

• Demonstrated ability to understand legal obligations of the public procurement act

• Strong technical and analytical skills; high attention to detail.

• Existing templates, SOPs, process maps, checklists or training materials (public sector)

• Able to translate strategic direction into tactical operational plans

• Highly effective at communicating, collaborating, building relationships, and influencing others.

• Creative problem solver with strong critical thinking skills.

• Effective time management, organization, and prioritization capabilities.

• Confidentiality and discretion required.

• SCMP or other equivalent course / designation is an asset

• Experience with Microsoft Dynamics 365 and Great Plains is considered an asset.

Affinity Earn:

Know someone who’s great for this, or any of our open roles? Earn up to $4,000/year for each successful referral through Affinity Earn. You can also earn up to $50,000 for helping us find new clients. Learn about our referral program at https://affinity-group.ca/earn/ or browse our jobs & follow us at https://www.linkedin.com/company/affinity-staffing/jobs/

About Affinity:

Affinity Group is a technology and business consulting and services company. We believe in creating long-term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided based on qualifications, merit, and business needs.

For more information on Affinity, please visit www.affinity-group.ca

Job Number: 11615