Administrative Assistant

Closing Date

January 24, 2025

Opportunity

Are you a top-tier administrative professional eager to make your mark in a dynamic, high-tech environment? AIMCo is seeking an energetic and ambitious person to join our Global Technology & Data team as an Administrative Assistant. This will be an 18-month fixed term position.

You'll be the backbone of a team that's shaping the future of technology at AIMCo. You'll work directly with influential figures, including the Senior Managing Director of Delivery and Operations, the Senior Managing Director of Data and AI, and the Managing Director of Technology Strategy, Architecture, and Planning.

This is your chance to step into a role where your skills will be valued, your growth encouraged, and your career propelled forward. If you're ready to take the leap and bring your administrative expertise to a team that's redefining technology at AIMCo, we encourage you to apply!

Responsibilities

• Provide general administrative support to multiple senior leaders
• Need to be available to work both MST and EST time zones
• Completing and submitting expense reports for Senior Leadership Team using Concur. Ensuring all expenses have attached receipts and are coded to the correct cost center. As well, reviewing and approving claim reports.
• Booking all travel accommodations using Navan and adhering to travel guidelines. Including but not limited to airfare, hotel, car rentals, restaurant reservations, and car service.
• Managing and coordinating calendars.
• Preparing presentation decks and logistics for team meetings (including booking space, working with leaders to create agendas, ordering food, and purchasing supplies).
• Monitoring multiple chat forums to keep leader’s up to date, and determining and advising where action/comments are needed.
• Co-ordinate, arrange and oversee team event planning process, as required.
• Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization.
• Handling ad-hoc tasks and regular duties and prioritizing as needed.
  
  

Our Ideal Candidate Qualifications

• Demonstrates a strong commitment to AIMCo’s core values of excellence, transparency, humility, integrity, and collaboration, and inspiring the same in others.
• 3-5 years experience in an administrative support role
• Knowledge and previous experience using Concur and Navan
• Experience providing support to multiple professionals and managing competing priorities.
• Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
• Able and willing to work flexible hours, as required.
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
• Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
• Proven ability to work effectively in a team-oriented and open-concept environment.
• Experience booking travel accommodations for multiple SMD’s
  
  

Note: This role will end at 11:59 MST on January 23rd, 2025

Next Steps

We are excited to meet you. Please submit your resume or CV to be considered for this opportunity. Applications are being reviewed on a rolling basis and we will be in touch with any questions.

Final candidates will be asked to undergo a security screening, which includes a credit bureau and a criminal record investigation, the results of which must be acceptable to AIMCo.

ALERT - Be on the lookout for AIMCo career opportunities advertised through third parties that request an application fee or too much information. To verify, all opportunities are posted on aimco.ca/jobs

Just like our investments, our international team is stronger when we are diversified. At AIMCo, we draw upon the differences in who we are, where we come from, and the way we think to foster sophisticated solutions for Albertans. Doing business the right way means building an equitable organization inclusive of all races, genders, ages, abilities, religions, neurodiversity, identities, and lived experiences. Simply put, when you can show up as your authentic self every day, you and your team can truly thrive — all in service of our clients and their beneficiaries.