Executive Assistant to the Presidents

Unit | Department: Advocacy, Engagement & Governance | Governance

Reports to: Manager, Governance Operations

Type: Full-Time | Permanent

Location Options: Ottawa ON (Hybrid) or Toronto ON (Hybrid) or Ontario CA (Remote) or Quebec CA (Remote)

What makes you a great fit for this role?

You are a senior administrative professional looking for a rewarding, dynamic role in a purpose-driven organization. You love coordinating schedules, managing calendars and everything executive support related. You are extremely organized, proactive, professional and good with problem solving under pressure. You bring prior administrative support experience and an understanding of the advocacy and engagement role CMA’s elected Presidents play.

We Have

• Rockstars to work with
• Leaders that have your back
• An enterprise that embraces change
• The tools to do your job
• An unmatched employee experience
• Wellness initiatives that’ll make your jaw drop
  
  

You Have

• Managed an executive’s schedule including communications, commitments, media interviews, advocacy and speaking engagements, meetings or conferences, and other applicable events
• Attended senior leader or other meetings to stay informed of upcoming commitments, opportunities and executive’s activities and how you are best positioned to support them logistically
• Liaised with all levels of staff across an organization, external partnered organizations, and other various stakeholders on behalf of an executive
• Managed all invitations received for an executive, including evaluating each to ensure they meet necessary criteria for acceptance and attendance
• Provided administrative support and backup to an executive office, having been kept abreast of their activities
• Managed an executive’s office budget, travel arrangements, and expense claims
  
  

And This Is Totally You

• Communicative
• Diplomatic
• Flexible
• Attentive
• Results-oriented
  
  

Does this sound like your next opportunity? We hope you apply!

The CMA and the CMA Group of Companies (CMA Foundation and CMA Impact) are committed to accommodating employees with disabilities, accessibility needs, and other protected human rights characteristics, to the point of undue hardship. Any candidate requiring accommodation is encouraged to make their needs known.

Reconciliation, equity, diversity, and inclusion are key priorities, and the CMA enterprise actively strives to build a culture where all employees can be their authentic selves and are valued for their diverse personal experiences and perspectives. We welcome and encourage candidates from diverse backgrounds and a variety of lived experiences to apply.

The CMA and the CMA Group of Companies (CMA Foundation and CMA Impact) has hybrid as well as remote workers across Quebec and Ontario. The Enterprise works in partnership with stakeholders and counterparts nationally across Canada. Due to the nature of the work performed for this position, the incumbent is required to communicate with colleagues in Quebec, Ontario and/or other provinces in English. Proficiency in French is an asset, but not a requirement of this role.

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• Adjoint ou adjointe de direction auprès de la présidence *cliquez sur le lien pour une description compléte en français.