Executive Assistant

Important: We have been made aware that individuals are posing as Redwood recruiters in an attempt to deceive candidates into sharing personal information. Redwood employees will only contact you from an “@redwood.com” email domain. If you have questions or suspect an email is fraudulent, please contact us at [email protected].

OUR MISSION

At Redwood Software we unleash human potential. We empower our customers with lights-out automation for their mission-critical business processes.

Redwood Software is the leader in full stack automation for mission-critical business processes. With the first SaaS-based composable automation platform specifically built for ERP, we believe in the transformative power of automation. Our unparalleled solutions empower organizations to orchestrate, manage and monitor their workflows across any application, service or server – in the cloud or on premise – with confidence and control.

CORE VALUES

One Team. One Redwood

Make Your Own Weather

Obsess over Customer Success

Work the Problem

Be Curious

Own the Outcome

Respect Each Other

YOUR IMPACT

The Executive Assistant will provide high-level administrative support to Redwood’s Global Executive Leadership Team (ELT). This role requires a detail-oriented, organized and proactive professional who can handle a variety of complex and confidential administrative tasks with discretion. The Executive Assistant will play a pivotal role in ensuring the smooth day-to-day operations of the ELT by managing calendars, coordinating meetings, handling communications and assisting with special projects.

Administrative Support:

• Manage and maintain complex global calendars, scheduling internal and external meetings, conferences and travel for the Executive Leadership Team.
• Serve as the first point of contact for internal and external stakeholders, screening and directing calls, emails and inquiries as appropriate.
• Prepare, review, and distribute executive communications, memos, presentations and reports.
• Handle expense reporting, vendor management and other administrative duties as required.

Meeting and Event Coordination:

• Plan, coordinate, and execute leadership team meetings, offsite retreats and other high-level events.
• Prepare meeting agendas, take detailed minutes, and ensure appropriate follow-up actions are taken.
• Assist in preparing presentations and materials for board meetings, shareholder presentations, and other executive-level engagements.

Project Management:

• Support the ELT with ad hoc projects, research and initiatives, ensuring deadlines are met and deliverables are completed to a high standard.
• Track and monitor progress on key company initiatives ensuring executives are updated on relevant timelines and milestones.

Travel Coordination:

• Arrange complex domestic and international travel, including flights, hotels, transportation and itineraries for the ELT.
• Prepare travel agendas, ensuring executives are briefed on key meetings, attendees and objectives before travel.

Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality and discretion.
• Ensure that all executive activities are compliant with company policies and relevant regulations.

YOUR EXPERIENCE

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5+ years of experience supporting C-level executives or senior leadership teams with various levels of engagement.
• Excellent organizational and time management skills with the ability to manage multiple priorities and deadlines across time zones
• Strong written and verbal communication skills
• Proficiency in Microsoft Office and Google Suites (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Slack, etc.).
• Experience with travel booking and expense management software.
• High level of integrity, professionalism, and discretion in handling confidential information.
• Exceptional attention to detail and problem-solving abilities.
• Experience working in a fast-paced corporate environment or startup.
• Familiarity with board-level communication and governance.