Executive Assistant (C-Suite)

Imagine a workplace that encourages you to interpret, innovate and inspire. Our employees do just that by helping healthcare payers manage the cost of care, improve competitiveness and inspire positive change. You can be part of an established company with a 40-year legacy that helps our customers thrive by interpreting our client's needs and tailoring innovative healthcare cost management solutions.

Our commitment to diversity, inclusion and belonging are part of the fabric of our company. We strive to create a workplace that fosters mutual respect and collaboration, where every talent individual can participate and perform their best work. We are MultiPlan and we are where bright people come to shine!

JOB SUMMARY: This job is responsible for providing comprehensive support to C-Suite. This position successful candidate will be a key partner to C-Suite, ensuring efficient operations and seamless communication within the organization. This role requires exceptional organizational skills, attention to detail, excellent writing and PowerPoint skills, and the ability to travel when needed.

JOB ROLES AND RESPONSIBILITIES:

Manage C-Suite's calendar, scheduling appointments, and coordinating meetings and conference calls

Plan, coordinate, and prioritize travel arrangements, including booking flights, hotels, transportation, and creating detailed itineraries

Prepare and edit correspondence, communications, presentations, and other documents on behalf of C-Suite

Develop and maintain strong relationships with internal and external stakeholders, including executives, clients, partners, and vendors

Assist in the preparation of reports, presentations, and materials for meetings and presentations

Conduct research and compile data as needed for various projects and initiatives

Handle confidential information with discretion and professionalism

Anticipate the needs of C-Suite and proactively address them

Coordinate special projects and events as assigned

Provide general administrative support, including managing expenses, filing, and other ad hoc tasks as needed

• Ensure compliance with HIPAA regulations and requirements.

• Demonstrate Company’s Core Competencies and values held within.

• The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

JOB SCOPE:

This job works under minimal supervision in support of a Senior Executive on a variety of high level work assignments of a confidential, sensitive, and complex nature with considerable discretion to execute job responsibilities. The incumbent is expected to possess a higher degree of business acumen as well as the capacity to influence others on behalf of the executive. The work involves comparison and evaluation of alternatives and taking action after a decision has been made. The incumbent uses sound business judgment in the exercise of authority to waive or deviate from established policies and procedures without prior approval. In some cases, this job delegates work and may provide work direction to other administrative support based on competence, experience, knowledge of the context, confidentiality, priority, urgency, and availability. This job provides work direction to employees regarding designated projects or assignments. The work requires a high level of professionalism, responsibility, tact, confidentiality and integrity due to frequent contact with executive management, internal and external senior level contacts, and regular exposure to sensitive confidential information related to Company operations and financials. The quality of work output has potential impact on the Company name and brand.

JOB REQUIREMENTS (Education, Experience, and Training):

• Minimum Associates’ degree with a major in a business related field; or High School diploma and 2 years of related experience. Bachelor’s degree in a business related field preferred.


• Minimum 8 years experience in roles related to job responsibilities, including minimum 3 years experience in administrative support of an executive level employee. Experience in the insurance/healthcare environment is helpful.


• Communication (written, verbal, and interpersonal), detail-oriented, problem solving, organizational, administrative, project management, and diplomatic skills




• Proven experience as an executive assistant or similar role supporting C-level executives.


• Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively in a fast-paced environment.


• Strong communication skills, both written and verbal, with a keen attention to detail.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


• Ability to work independently and as part of a team, with a positive attitude and willingness to adapt to changing priorities.


• Discretion and confidentiality in handling sensitive information.


• Flexibility and willingness to travel as needed.




• Ability to maintain confidentiality of information


• Ability to coordinate and prioritize multiple tasks in a fast-paced environment


• Ability to accept the delegation of less consequential executive tasks


• Ability to work in high stress environment


• Ability to work in a proactive manner and anticipate needs


• Ability to work extended hours as needed

COMPENSATION

The salary range for this position is $80-85K Specific offers take into account a candidate’s education, experience and skills, as well as the candidate’s work location and internal equity. This position is also eligible for health insurance, 401k and bonus opportunity.

BENEFITS

We realize that our employees are instrumental to our success, and we reward them accordingly with very competitive compensation and benefits packages, an incentive bonus program, as well as recognition and awards programs. Our work environment is friendly and supportive, and we offer flexible schedules whenever possible, as well as a wide range of live and web-based professional development and educational programs to prepare you for advancement opportunities.

Your benefits will include:

Medical, dental and vision coverage with low deductible & copay

Life insurance

Short and long-term disability

401(k) + match

Employee Stock Purchase Plan

Generous Paid Time Off

Paid company holidays

Tuition reimbursement

Flexible Spending Account

Employee Assistance Program

Summer Hours

EEO STATEMENT

MultiPlan is an Equal Opportunity Employer and complies with all applicable laws and regulations. Qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected veteran status. If you would like more information on your EEO rights under the law, please click here.