Legal Administrator

About McElhanney

Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,400 staff members in 33 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.



The Opportunity

Are you someone who thrives on positivity, organization, and dedication? Are you seeking to join a vibrant team committed to their work? McElhanney is excited to offer an opportunity for a Legal Administrator to join our fast-paced team. In this role, you'll assist the legal team with various tasks including share transactions, corporate records, insurance, and fleet administration.

We're looking for someone who is highly organized, exceptionally detail-oriented, and personable with strong multitasking abilities. If you're a motivated individual eager to apply your administrative skills and eager to learn, this role is perfect for you!

This position welcomes candidates from any city center in British Columbia or Alberta and offers flexibility to work on-site, remotely, or a combination of both.

Salary range: The salary range for this role is $50,000-$70,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.



What You’ll Be Doing:

• Assist in preparing and reviewing legal documents related to share transactions, including share offers, share sales, redemptions, and dividend paperwork and maintain accurate and up-to-date records of share transactions and related documentation


• Assist with corporate and fleet insurance administration, including requests for insurance certificates, fleet management and driver status review processes


• Coordinate and manage the execution and filing of legal documents with relevant authorities and stakeholders


• Assist with maintenance and organization of corporate records, including minute books


• Assist with professional corporate and individual membership registrations and renewals


• Maintenance of business licenses


• Reviewing and posting information on the company’s Intranet, SharePoint, and Teams sites


• Manage the administration of accounts payable tickets for the Legal team and various accounting process-related tasks


• Perform administrative tasks to support a variety of other legal processes (organization of corporate and shareholder records, word processing, filing, meeting arrangements, etc.).

What You’ll Bring:

• Minimum 3 years’ experience in an administrative role in a corporate or legal environment


• Strong proficiency with MS Excel, Word, SharePoint, and Teams


• Completion of an accredited Legal Assistant Diploma program is an asset but not required


• Effective communication and interactive skills – must be able to build strong relationships and communicate respectfully and confidently with internal executives, employees, other administrators, and shareholders


• Demonstrated ability to produce high quality work with exceptional attention to detail and accuracy


• Exceptional customer service skills, and the ability to exercise judgement


• Ability to multi-task, problem solve, and manage multiple priorities simultaneously


• Ability to work on an independent basis and to learn new tasks quickly and efficiently


• Demonstrated ability to handle confidential and sensitive information with a high degree of discretion.

Why You’ll Love Working With Us:

• Flexible work arrangements


• A family-like culture that has a foundation of respect and inclusion for all


• Collaborate with and learn from a team of well-respected legal colleagues


• The ability to make a real difference, supporting McElhanney’s growth and purpose


• Maternity leave and parental leave top-up


• Great benefits including extended health and dental coverage, healthcare spending account, and RRSP matching


• Employee & Family Assistance Program which offers 24/7 support online or over the phone


• Participation in our performance bonus plan


• Continuous support for your professional development and growth including subsidized education, mentorship program, and the ability to join internal committees such as, Young Professional, Women at McElhanney, Equity Diversity and Inclusion and more.

#LI-SA1



Our Commitment to Equity, Diversity, and Inclusion



At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, sexual orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements outlined. We’re interested in getting to know you and explore the unique contributions you can bring to McElhanney!



If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to learn more. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.



To learn more about our recognition as Canada's Top 100 Employers (2024), visit Top Employer: McElhanney Ltd. (canadastop100.com).



Visit us on Glassdoor to learn more about our employee experience.



Our Purpose: Amaze our clients. Care for our communities. Empower our people.



McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning. The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.