Program Manager, Payroll

Job Summary:

ArchWell Health wants to ensure a best-in-class payroll experience for our business and colleagues. Our new Program Manager, Payroll will lead our time collection, payroll processing, and managed tax filing processes.



This role will own the end-to-end payroll process of a quickly growing company. This is an opportunity to not only lead payroll and related processes, but also to recommend and implement process changes needed to support our high growth company.



This developing leader will be monitoring time collection and auditing time for our biweekly payroll. After ensuring appropriate approvals, they will work with our managed vendor to audit/verify the payroll before processing. When issues arise, they will work either with our HRIS vendor or internally with our HR team to bring to resolution. In addition to these payroll processing responsibilities, they will also manage the relationship with our payroll tax provider, ensuring any filing errors are corrected expediently.



Duties/Responsibilities :

• Manage time collection process for over 50 locations and shared service colleagues


• Partner with Operations leaders and HR Partners to improve payroll processes, audit, and reporting as ArchWell Health grows


• Collaborate with Dir, HR Operations, our HRIS team, and our HRIS vendor to suggest documented and auditable process improvements, saving time and/or improve accuracy for both our colleagues and leaders


• Create documented and auditable processes to streamline the payment of sign-on bonuses, referral bonuses, commission payments, guarantee payments, and other required payments


• Act as primary lead of managed payroll tax relationship, ensuring accurate filings, G/L coding, and audit


• Work with Finance to ensure bi-weekly and off-cycle payrolls are recorded correctly in G/L


• Manage virtual document service for wage attachment


• Resolve payroll issues from colleagues, leaders, or HR partners

Required Skills/Abilities:

• Principles and practices involved in payroll administration


• Knowledge of National laws, regulations, and policies governing payroll


• Experience processing time in an enterprise-wide HRIS, Dayforce preferred


• Experience with filing and auditing payroll tax returns


• Above-average Excel user, specifically in dealing with data files


• Experience communicating directly with colleagues, leaders, and National/State/local agencies


• Self-starter that is ready to grow and suggest process changes to improve our organization’s approach to payroll

Education and Experience:

• Four-year degree or equivalent experience


• 6-8 years of payroll experience required, with experience in lead or supervisory role strongly[SK3] preferred


• Have led remote time collection for a multi-site business


• Experience with payroll tax required, with multi-entity organizations preferred


• Embodies and serves as a role model of ArchWell Health’s Values:


• Be compassionate


• Strive for excellence


• Earn trust


• Show respect


• Stay resilient


• Always do the right thing

About ArchWell Health:

At ArchWell Health, we’re creating a community of caring designed to help our members stay healthy and engaged. By focusing on a strong provider-patient relationship, routine wellness, and staying active, our members enjoy a higher level of care and better quality of life after the age of 60. Everything we do is for seniors. We believe seniors should be heard, listened to, and given ample time by their physicians to live well later in life.



Our value-based care model is designed to prevent illnesses while keeping members healthy and happy in every aspect of their life. We deliver best-in-class primary care at comfortable, accessible neighborhood centers where older adults can feel at home and become part of a vibrant, wellness-focused community. We’re passionate about caring for older adults and united by the belief that caring has the power to change everything for our members.



ArchWell Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected classification.



Last Updated: 2/2024