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JOB DESCRIPTION
We are seeking a Payroll Specialist to join a dynamic and fast-growing global organization undergoing significant transformation across systems and operational processes
This role will be supporting high-volume Canada and U.S. payroll operations within a fast-paced, transforming global environment. Responsible for accurate, timely payroll execution, with strong focus on ADP Workforce Now, system integration, tax compliance, and operational excellence.
Salary Range - 70,000-8 0 ,000
Responsibilities
Key Responsibilities
- Payroll Processing & Compliance
- Process bi-weekly payroll across Canada and U.S. (hourly and salaried)
- Validate payroll data (earnings, deductions, garnishments, adjustments)
- Assist on year-end and statutory reporting (T4, RL-1, W-2, accruals)
- Ensure compliance with internal controls, policies, and regulations
- Maintain strict confidentiality of sensitive employee data
- Data Integration & Reconciliation
- Import, balance, and validate timekeeping data into payroll systems
- Process pensions, RRSP/401(k), and employer contributions
- Reconcile payroll, vendor, and benefit deductions; resolve discrepancies
- HR & Stakeholder Coordination
- Partner with HR on employee data changes (hires, terminations, updates)
- Support inquiries from employees and internal stakeholders
- Coordinate special payments, bonuses, and off-cycle runs
- Projects & Continuous Improvement
- Support payroll projects (data validation, UAT, system integration)
- Maintain SOPs, desktop procedures, KPIs, and issue logs
- Contribute to process improvements and system optimization initiatives
Skills & Competencies
- Payroll Expertise: Strong Canadian payroll knowledge; foundational U.S. payroll
- Systems: Advanced ADP Workforce Now; strong HRIS and Excel capability
- Execution: High-volume accuracy under tight deadlines
- Collaboration: Clear communication and strong stakeholder alignment
- Ownership: Organized self-starter with accountability for delivery
- Continuous Improvement: Curious, proactive, and change-adaptive
- 3+ years high-volume Canadian payroll experience; 1+ year U.S. exposure
- Experience in complex environments (e.g., Mining or Manufacturing preferred)
- Advanced ADP WFN; Oracle ERP exposure is an asset
- Post-secondary education in Business Administration or related area ; PCP/PLP certifi ed preferred
