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Accounts Payable (AP) Coordinator
Company
SKYGRiD is an industry-leading construction and building services company. We serve clients in the industrial, commercial, institutional, and residential markets, by utilizing our collaborative team approach to fulfill their building’s purpose.
What You Will Be Doing
The Accounts Payable (AP) Coordinator is responsible for ensuring the accurate and timely processing of all AP transactions. This role involves managing expense reports, corporate credit card statements, and reconciling vendor accounts, as well as assisting with payment runs and handling vendor inquiries. The AP Coordinator plays a crucial role in maintaining organized financial records and supporting the finance team with various tasks.
This posting is for an existing vacancy within our organization.
- Ensuring all accounts payable transactions are accurately coded, recorded, and processed in accordance with company policies, project allocations, and applicable accounting standards (including proper cost type, phase, and tax treatment).
- Managing the full AP lifecycle, including invoice intake, three-way matching (where applicable), entry, validation, approval tracking, and posting to the general ledger and subledger.
- Reviewing, processing, and reconciling employee expense reports, corporate credit card statements, and vendor and subcontractor accounts.
- Ensuring all expenses are properly supported with documentation, approved in accordance with delegation authority, and compliant with company policies and tax requirements, including GST/HST eligibility and input tax credits.
- Maintaining ongoing vendor statement reconciliations and proactively identifying and resolving discrepancies, duplicate invoices, and missing transactions.
- Reviewing supporting documentation to confirm proper authorization and approval, accuracy of amounts, coding and tax treatment, and alignment with contracts, purchase orders, and agreements.
- Ensuring adherence to internal controls, audit requirements, company policies, segregation of duties, and established approval thresholds.
- Assisting with month-end and year-end close activities, including accruals, cut-off validation, and reconciliation of the accounts payable subledger to the general ledger.
- Assisting with and providing backup support for weekly payment runs, including payment selection, prioritization, cash flow considerations, and preparation of payment packages for approval.
- Coordinating and distributing remittance information to vendors and subcontractors in a timely manner.
- Setting up and maintaining accurate vendor master records, including legal names, addresses, banking information, tax registration details, and applicable compliance documentation.
- Ensuring vendor records are complete, current, and aligned with internal controls to mitigate fraud risk.
- Reviewing and processing corporate credit card applications, monitoring card usage, and investigating fraudulent or suspicious transactions, escalating concerns as required.
- Supporting the continuous improvement of accounts payable controls, fraud prevention measures, vendor validation processes, and payment verification procedures.
- Serving as a primary point of contact for vendor and subcontractor inquiries regarding payment status, invoice discrepancies, and account reconciliation matters.
- Collaborating with project teams, operations, and finance personnel to ensure the timely resolution of accounts payable matters.
- Maintaining organized, accurate, and audit-ready accounts payable filing systems and supporting documentation.
- Identifying opportunities for process improvements, automation, and standardization to enhance the efficiency, accuracy, and effectiveness of the accounts payable function.
- Performing other ad-hoc duties, as required.
- Minimum of 2-3 years of experience in accounts payable handling high volume invoices
- Proficiency in accounting software (e.g., Vista, Jonas, QuickBooks etc). and MS Office applications, particularly Excel.
- Strong attention to detail and accuracy in processing invoices and payments.
- Excellent time management skills with the ability to prioritize tasks and meet deadlines.
- Strong organizational skills to maintain accurate records and documentation.
- Excellent written and verbal communication skills for interacting with vendors and internal stakeholders.
- Ability to build and maintain strong relationships with vendors.
- Analytical and problem solving skills
As a team member at SKYGRiD Construction you’ll enjoy:
- Competitive salary
- Gaining valuable on- site experience
- Mentorship and growth opportunities
- Professional development
- Network and connect with valuable professionals
- Great Place to Work certified
The estimated salary range for this role is $60,000- $75,000.
The posted salary range reflects the expected base pay for this role. Actual compensation will depend on job-related skills, experience, and qualifications. SKYGRiD is committed to pay equity and transparency, and further details will be shared during the hiring process.
Working Conditions
- Working at Head Office, 5 days a week.
5750 Explorer Drive
Mississauga, ON L4W 0A9
SKYGRiD is committed to building a diverse workforce representative of the communities we serve. Only selected candidates will be contacted for an interview. Accommodation will be provided in all parts of the recruitment and assessment (if applicable) process as required under SKYGRiD’s Accessibility policies and procedures. Applicants must make their accommodation needs known upon requests for interviews.
Visit our website at www.skygrid.ca to explore other opportunities with SKYGRiD.
SKYGRiD is an Equal Opportunity Employer.
Notice to Recruiters: SKYGRiD does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior written agreement will be considered the property of SKYGRiD, with no obligation for fees.
