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Legal Assistant
Locations: Antigo « Back Apply For This Position »
Legal Assistant
Department: Corporation Counsel Reports to: Corporation Counsel Grade/Wage: Grade 6, starting at $23.54 FLSA Status/Hours: Non-exempt, up to 40 Hours per week
Summary
This position provides high-level paralegal, technical, and administrative assistance to the Office of Corporation Counsel. The work is of a complex nature, requiring independent judgment, advanced organizational skills, and strict adherence to professional confidentiality rules regarding legal strategy, personnel matters, contract negotiations, and protected health information.
Essential Duties And Responsibilities
To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner. The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned.
- Drafts, formats, and prepares complex legal documents under the direction of the Corporation Counsel, including pleadings, briefs, ordinances, resolutions, contracts, leases, real estate deeds, and Chapter 51/55 petitions.
- Schedules court hearings, coordinates witness testimony, arranges medical evaluations for commitment proceedings, and collaborates with law enforcement for necessary subject transportation.
- Manages the electronic filing (e-Filing) of all lawsuits, citations, answers, and petitions through the Wisconsin Circuit Court system.
- Serves as a primary point of contact for, and communicates frequently with, North Central Health Care Center staff, medical professionals, court officials, department heads, and the general public regarding office programs and Chapter 51/55 proceedings.
- Manages the Corporation Counsel’s calendar, coordinates public records requests, processes invoices, tracks the department budget, maintains office inventory, and updates legal research materials.
- Establishes and maintains the office's physical and digital filing systems, ensuring compliance with county and state record retention and destruction schedules.
- May provide administrative and project support to other County departments during vacancies, peak volumes, or as operationally required.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
- Associate degree in Paralegal Studies, Legal Administrative Assistant, Office Support, or a closely related field, plus 1 to 2 years of legal office experience; OR High School diploma (or equivalent) plus 4 to 5 years of experience in a legal or court support role; OR an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
- Proficient understanding of legal terminology, standard legal document formats, and state statutory frameworks (specifically Wisconsin Chapters 51 and 55). Ability to read and interpret real estate legal descriptions.
- Advanced written and verbal communication skills, including expert proofreading for grammar, syntax, and typographical accuracy.
- Proven capability to work independently, manage shifting deadlines, and interact professionally with diverse stakeholders, including difficult or escalated individuals.
- Absolute commitment to maintaining strict confidentiality regarding legal records, personnel actions, and county operations.
Strong technical proficiency in Microsoft Office Suite (Word, Excel, Outlook), Windows environments, and modern digital court filing systems.
Physical Demands
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to talk and hear. Frequently required to sit, stand, and walk. Occasionally required to reach, stoop, kneel, or crouch.
Work Environment
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Normal office working environment with a quiet to moderate noise level and standard temperature/climate controls. Equal Opportunity Employer
