Telecommut
Brookfield Place - 181 Bay Street
Brookfield Culture
Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
Job Description
Position Summary
Brookfield is seeking an Executive Assistant to provide administrative support to members of the Finance, Investor Relations, Credit, and HR Teams. The ideal candidate is a detail-oriented and proactive professional who thrives in a fast-paced environment. They possess strong interpersonal skills, the ability to manage competing priorities, and a high level of professionalism, discretion, and confidentiality.
Responsibilities
Executive & Stakeholder Support
- Act as a trusted partner, exercising sound judgment in managing executive priorities, communications, and workflow
- Manage calendars across multiple time zones, coordinating with senior stakeholders and executive assistants globally
- Coordinate senior-level internal and external meetings and investor meetings
- Prepare agendas, briefing materials, and meeting documentation
- Liaise with Reception, facilities, IT, and internal stakeholders to ensure seamless execution
- Manage executive correspondence, email organization, and document preparation with discretion and accuracy
- Arrange and manage domestic and international travel itineraries
- Prepare visa documentation and support travel-related requirements
- Support senior visitors from global offices and external organizations
- Create, edit, and format executive-level PowerPoint presentations, including complex charts and visuals
- Prepare and maintain Word documents and Excel reports with a high level of accuracy and consistency
- Proofread and quality-check materials to ensure alignment with Brookfield’s executive and brand standards
- Support corporate, client, and investor events, including scheduling, material preparation, and onsite coordination
- Assist with onboarding of new team members
- Coordinate team offsites, internal meetings, and select social events
- Provide senior-level administrative coverage to other Executive Assistants during absences or peak periods
- Manage executive expense reporting using Concur and process invoices in compliance with company policy
- Handle confidential correspondence and sensitive information with discretion
- 5+ years’ experience providing executive-level support in a global professional or financial services environment
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Strong experience preparing executive-level presentations and materials
- Working knowledge of Concur or similar expense management systems
- Exceptional organizational skills with a proactive, solutions-oriented approach
- Strong executive presence with excellent written and verbal communication skills
- Collaborative team player with strong interpersonal skills and sound judgment
- Bachelor’s degree or equivalent relevant experience
- Flexibility to work extended hours as required
Position Opening Reason:
New Position
Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment.
Brookfield is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act. Should you require a Human Rights Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
